Job Information
Yakima County R2187 Office Specialist I in Yakima, Washington
Classification: Office Specialist I
Job Req: R2187
Department: Juvenile Court
Hours/Week: 37.5
Union: AFSCME 87P-Juvenile
Pay Range: $20.27 - $25.70 per hour (AFSCME 87P-Juvenile Pay Plan, B21 Step 1-13)
Hiring Range: $20.27 - $21.51 per hour (AFSCME 87P-Juvenile Pay Plan, B21 Step 1-4 DOQ)
Open Date: 06/12/2024
Close Date: 06/26/2024
Overview:
There is one Office Specialist I opening with Yakima County Juvenile Court Department. This position is responsible for performing routine and specialized office support activities involving creating, maintaining, processing, recording, accessing and releasing documents, files and other information which is governed by strict laws, rules and regulations.
This position requires a typing test with a minimum of 35 WPM to be taken online. A testing link will be sent to you via email, you must complete the testing within 48 hours of the closing date to be considered further.
Benefits included in position:
Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
Retirement Benefits
Paid Vacation
Paid Holidays
Paid Sick Leave
Note: This is an AFSCME 87P Juvenile Master Contract Bargaining Unit position.
This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)
Responsibilities:
Essential Duties:
Performs research in specialized computer systems. Processes bookings and/or new referrals. Prepares packets for prosecutor for filing of charges for court, referral to diversion or the Attorney General's office for filing of dependencies. Creates legal documents as needed by staff for court. Creates, summarizes, edits and/or distributes a variety of complex documents. Creates and maintains complex files and databases such as official records or social case files. Maintains filing system in accordance with established procedures. Interprets, summarizes and records written judicial orders and diversion contracts for case files. Disseminates criminal history and/or highly sensitive information to appropriate personnel.
Contact service providers to schedule treatment appointments. Verifies cost and length of service needed for each referral. Prepare short-term memorandum of agreement. Prepares and mails appointment letters to juveniles and guardians. Enters referral information on databases. Distributes provider treatment reports to appropriate probation staff. Maintains conference room schedules.
Provides quality assurance review of all Risk Assessments for accuracy. Calculates risk scores and updates the department database, runs monthly late reports for supervisors and yearly statistical reports for state grant reporting/auditing.
Transcribes and/or prepare and mail correspondence and legal documents; respond to mail, phone and in-person inquiries. Update departmental database and provide statistical reports for state reporting and auditing purposes. Monitor expiration dates of offender and non-offender juvenile cases and notifies professional staff. Maintain complex offender and non-offender juvenile court files. Update State and departmental databases when cases close. Prepare and mail closure letters. Prepare and mail notice to Department of Licensing (DOL).
Provides assistance to the general public, law and justice and State agencies. Acts as back up to receptionists, answering and directing phone calls to appropriate staff; sorts and distribut