Student Veterans of America Jobs

Job Summary We are seeking a skilled and meticulous Office Administrator/Eng. Doc Controller to join Global Engineering US office. The ideal candidate will be responsible for providing administrative support to ensure efficient office operation and manage and control all engineering Doc./DWG etc. that are related to the capital project. This role requires a proactive and detail-oriented individual with excellent communication skills and the ability to multitask effectively in a fast-paced environment. Responsibilities: Office Administration \ Greet visitors and direct them to the appropriate personnel. \ Coordinate meetings, appointments, and conference room bookings, including scheduling, setup, and catering arrangements. \ Assist with the preparation of presentations and other reports. \ Maintain and update filing systems, databases, and project documentation to ensure accuracy and accessibility. \ Process incoming and outgoing mail, packages, and deliveries, including sorting, distribution, and shipment coordination. \ Order office supplies, equipment, and materials as needed, and ensure proper inventory management. \ Assist with travel arrangements and accommodations for staff members and visiting clients or partners. \ Coordinate office events, team-building activities, and celebrations to promote a positive work environment. \ Collaborate with other departments, such as finance, HR, and procurement, to support cross-functional activities. \ Assist with onboarding new employees, including preparing orientation materials and coordinating training schedules. \ As a bookkeeper, track/monitor US office expending against budget. \ Manage team?s training, coordinate with QA and other dept. to ensure each employee?s training is updated and record is properly maintained. \ Aid employees who are on \"mobility\" program from oversea administration. Engineering Document Control \ Manage submittals in and out, including documents/ drawings and other correspondences between our office and equipment suppliers, service providers, construction company, and other vendors, assigning unique identifiers and metadata as necessary. \ Coordinate the distribution of engineering documents to project team members, subcontractors, and other stakeholders in a timely manner and enforce access controls. \ Review TOP for completeness and correctness before handing-over to C&Q team. \ Maintain accurate version control for all engineering documents, ensuring the latest revisions are readily accessible while obsolete versions are properly archived. \ Initiate Purchase Requests in the system to assist engineering procurement as needed. \ Provide assistance to Project Control group by routing invoices for review and approval. Qualifications: \ Bachelor\'s degree in business administration, office management, Engineering or related field preferred. \ Proven experience as an office administrator, administrative assistant, or similar role. \ Proven experience in document control or records management. \ Familiarity with document management systems and software, such as Procore, or similar platforms. \ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. \ Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. \ Strong interpersonal skills and the ability to communicate effectively with internal and external stakeholders. \ Detail-oriented with a high level of accuracy in data entry and documentation. \ Ability to work independently with minimal supervision and maintain confidentiality when handling sensitive information. \ Professional demeanor and a positive attitude. Click Here To Read Full Job Description