Hubbard Construction Company Human Resources Administrative Assistant in Winter Park, Florida
100 Years of Experience at Work for You!
Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.
Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.
The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.
Hubbard Construction's parent company, Eurovia, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.
The Human Resources Administrative Assistant will provide clerical and data entry support for the Human Resources Department at Hubbard Construction Company. Will act as a liaison between the field and Human Resources to address issues in Recruitment & Staffing, Training, and EEO Compliance. Reports to: Human Resources Manager.
Support the Human Resources Department in the areas of:
Recruitment & Staffing
Answers phones for Human Resources and handles inquiries.
Answers guest window, greets guests, and accepts applications or other paperwork.
Keys employment applications into HRIS System weekly.
Back-up to recruiter for posting and removing jobs from job boards and company website weekly.
Print resumes weekly.
Maintain outreach sources for recruitment weekly.
Creates new hire packets to ensure there are always packets in stock.
Conducts new hire orientations. Verifies paperwork for accuracy.
Issues Hard Hats and other PPE equipment to new hires.
Mass mailings to employee homes – requires using a stuffing machine, postage machine and labeling envelopes.
Order supplies for the office.
Submit weekly timesheets for the department.
Coordinates the archiving of personnel files for terminated employees.
Processes “years of service” awards.
Enters training hours into HRIS System.
Ensures front office and lobby is kept neat and tidy, ensures copier has paper, supplies are in stock, etc.
Back-up coverage for full-time receptionist.
Other duties and special projects as assigned.
General. To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience. This position typically is not an entry-level job, as it requires demonstrable previous experience as a Human Resources Administrative Assistant. A high school diploma or General Education Degree (GED) is required and a BS degree is preferred.
Knowledge, Skills and Abilities.
Minimum 2 years of Human Resources experience preferred.
Strong customer-service skills.
Demonstrated ability to provide efficient, professional operational support, including strong problem-solving skills.
Strong analytical skills, including an aptitude to manage detailed quantitative information.
Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel and PowerPoint, as well as SAP.
Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure.
Bi-lingual in Spanish and English preferred.
Physical Demands. The following physical demands are representative of those that must be met by a Human Resources Administrative Assistant to successfully perform the essential functions of this job.
Required to sit; talk or hear, both in person and by telephone; operate standard office equipment; and reach with hands and arms.
The employee may regularly be required to walk or stand and occasionally be required to lift up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.
Office hours are Monday – Friday 8:00a.m. – 5:00p.m.
Dress code is business casual.
Work Environment. The work environment characteristics described below are representative of those that a Human Resources Administrative Assistant encounters while performing the essential functions of this job.
Work generally is performed in an office environment, although periodic visits to the various construction sites may be required.
Noise level in the typical office work environment is quiet.
Work in the field may involve a variety of substances commonly found on construction sites such as form oil, grease, curing compounds, gasoline, diesel fuel and ready mixed concrete.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We promote a Drug-Free Workplace.