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The Arc Erie County NY Accounts Receivable Specialist in Williamsville, New York

At The Arc Erie County New York , we support children and adults with disabilities and their families in achieving their desired quality of life by creating opportunities through comprehensive quality services.

As a leading agency in Western New York for over 71 years, we take pride in our mission and advocacy that builds and strengthens the entire community.

Our Position: We are currently seeking a Accounts Receivable Specialist for our corporate office located in Williamsville, NY to work with various departments to verify billing units and eligibility of services. This position may involve:

  • Compiles data for financial and statistical reports relating to various billings and prepares records according to prescribed procedures.

  • Responsible for handling cash and checks received in the department, records and accounts for cash, checks and electronic receipts. Must maintain physical custody of cash during the course of the day and is responsible for securing it at all times and preparing check deposits as needed

  • Responsible for all aspects of invoicing and maintaining billing schedules, reconciliations, unit reports and participates in meetings as needed.

  • Meets with departments as needed to develop systems and procedures for new billing arrangements.

Our Schedule: Monday-Friday 8:00am-4:30pm (40 hrs. per week)

Our Requirements:

A.A.S. Degree in Business Administration or a related field PLUS three years related experience in any of the following areas: accounts receivable, bank statements/ledgers/accounts, receipts and disbursements

OR

High School equivalency diploma PLUS five years related paid experience in any of the following areas: accounts receivable, bank statements/ledgers/accounts, receipts and disbursements.

PLUS

Knowledge of financial accounting and record keeping practices; knowledge of accounting terminology, procedures and equipment; ability to follow oral and written directions and accurately prepare correspondence, reports and other materials from general directions; good judgment in financial record keeping procedures; ability to maintain confidentiality of records. Experience in Microsoft Excel and Word.

Our Benefits: What can The Arc Erie County offer you? Along with a pay rate of $20-$21 per hour, we offer an affordable Benefit package (medical, dental & vision), excellent PTO, great work-life balance, opportunity for advancement, 403b Retirement plan with employer contribution, positive & diverse work environment, as well as being a part of a dynamic, engaging, & fun team!

See our full Job Description listed below:

Job Description

Job Title:

Accounts Receivable Specialist

Department:

Finance

Job Grade:

2

Position Summary:

Responsible for gathering billing information; prepare weekly/monthly invoices and supporting schedules. Work with various departments to verify billing units and eligibility of services. Work with MIS department to maintain billing system and reporting to program staff. Responsible for preparation of all bank deposits and electronic transmission of remote check deposit. Prepare financial reports as required by department staff, customers, and/or funding source agencies.

Reporting Relationship:

Works under the direct supervision of the Accounts Receivable Manager.

Job Duties and Responsibilities:

  • Compiles data for financial and statistical reports relating to various billings and prepares records according to prescribed procedures.

  • Responsible for handling cash and checks received in the department, records and accounts for cash, checks and electronic receipts. Must maintain physical custody of cash during the course of the day and is responsible for securing it at all times and preparing check deposits as needed

  • Responsible for all aspects of invoicing and maintaining billing schedules, reconciliations, unit reports and participates in meetings as needed.

  • Responsible for reconciliation of Medicaid payments and preparation of general ledger support schedules.

  • Meets with departments as needed to develop systems and procedures for new billing arrangements.

  • Maintains a variety of accounting records by posting, typing, filing and reporting on such records and office accounts.

  • Prepare journal entries as assigned.

  • Maintains adequate supply of deposit slips, cash handling supplies, receipt books, etc.

  • Maintains computerized worksheets as well as performs data entry as necessary.

  • Assists in preparation of audit work papers.

  • Responds to routine correspondences as assigned.

  • Prepare agency quarterly sales tax return.

  • Prepares accurate and complete financial reports required by various funding sources.

  • Performs other duties as assigned.

Qualifications and Education Requirements:

A.A.S. Degree in Business Administration or a related field PLUS three years related experience in any of the following areas: accounts receivable, bank statements/ledgers/accounts, receipts and disbursements

OR

High School equivalency diploma PLUS five years related paid experience in any of the following areas: accounts receivable, bank statements/ledgers/accounts, receipts and disbursements.

PLUS

Knowledge of financial accounting and record keeping practices; knowledge of accounting terminology, procedures and equipment; ability to follow oral and written directions and accurately prepare correspondence, reports and other materials from general directions; good judgment in financial record keeping procedures; ability to maintain confidentiality of records. Experience in Microsoft Excel and Word.

Essential Job Functions:

  • Physical demands and Exposure Risk outlined on attached form (A)

  • Mental Requirements:

The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good math &, decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Be approachable, enthusiastic, personable, work under pressure and meet job-related deadlines accordingly.

  • Human Relations Skills:

The ability to communicate with individuals in a positive manner, demonstrate the ability to be a leader and serve as an appropriate role model to staff members. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.

  • Equipment Operation:

The ability to operate business equipment; telephones, fax machines, computer hardware and software, including applications and programming, copiers, calculators, etc.

Agency Principles:

  • All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.

  • Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community.

  • Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.

This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act.

The Arc Erie County New York retains the right to change this job description at any time.

The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Job Details

Job Family Arc Erie

Pay Type Hourly

Education Level High School

Hiring Min Rate 20 USD

Hiring Max Rate 21 USD

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