Job Information
Seafield Center, Inc. Assistant to the Director of Provider Relations in Westhampton Beach, New York
Title:Assistant to the Director of Provider Relations
ID:5920-1001H
Department:Provider Relations
Location:Westhampton Beach
Description
MAIN FUNCTION:
- To assist the Director with the daily operation of the Provider Relations Department and relieve the Director of routine duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Director in organizing promotional events, conferences, workshops, trainings, and in-service presentations as needed
Prepare and produce event mailings and email notices as directed. Generate mailing labels and order postage and supplies
Create and maintain a referral source database and mailing list
Create print advertising and other promotional materials as needed
Arrange catering needs when necessary. Attend functions to greet attendees at reception table and oversee distribution of materials as needed
Coordinate travel arrangements for staff to attend conferences, submit conference and exhibit registrations, and ship exhibit materials when necessary
Schedule tours and site visits by reps and notify Seafield staff of expected visitors
Fill supply requests from reps, and arrange for delivery materials needed for speaking engagements, presentations and conferences
Provide tours of Seafield Center when needed
Arrange for speakers for out-of–facility presentations when requested (schools, organizations, etc.)
Assume responsibility to organize and execute all aspects of the annual Seafield Wellness Day
Prepare all P.R.F.’s generated by the department for Director’s signature. Follow up on receipt of checks for same
Maintain the payroll and personnel charts of the department staff, recording vacation days, sick days, etc.
Maintain an up-to-date inventory of promotional items, advertising brochures, required departmental paperwork, and stationery for all departments
Generate “Thank you for the referral letters” and other correspondence as directed
Notify referral sources of bed availability when necessary
Prepare agenda, gather handouts and generate minutes for monthly Marketing Meetings
Receive assignments from Director and assume responsibility for completing task as directed
Answer phone calls and follow through on behalf of the Director when appropriate
Provide other duties as assigned by the Director
COMPETENCY REQUIREMENTS:
Written Communication Skills
Verbal Communication Skills
Computer Software Skills
Functional Knowledge
Prioritizing Workload
Level of Independence
Administrative Processing
Research & Analysis
EDUCATION AND QUALIFICATIONS:
Advanced business administration experience – typing, computer and telephone skills. Three years experience in office management with background in public relations.Full-time, Monday-Friday$24-$27 per hour