Job Information
NY Employer Bookkeeper in Watertown, New York
JOB TITLE: Bookkeeper PROGRAM/DEPARTMENT: Fiscal JOB LOCATION: Watertown NY POSITION GRADE: 5 WORK HOURS PER WEEK: 40 (Hours may vary, occasional evenings and weekends) PAYRATE: $18.00-$20.00 per hour REPORTS TO: Chief Financial Officer EMPLOYMENT STATUS: Regular Full-time Non-Exempt
JOB SUMMARY: The Bookkeeper provides support to the agencys finance operations and reporting functions as necessitated by funding sources and government regulations. This position is responsible for processing accounts payable and maintaining current and accurate vendor files; reviewing and entering in-kind data and providing administrative support to the Fiscal Office. The Bookkeeper is required to cross-train with Fiscal Office staff and maintain working knowledge of written procedures and internal controls. ESSENTIAL JOB DUTIES: THE MAJOR RESPONSIBILITIES OF THIS POSITION INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: Maintain working knowledge of and adhere to Fiscal procedures and policies. Process accounts payable and maintain current and accurate vendor files; prepare vouchers for review by Executive Office Manager (Administration Office); coordinate signing and mailing of checks. Complete Child and Adult Care Food Program accounts payable processing monthly; coordinate signing and mailing of checks. Serve as a backup for bi-weekly payroll. Perform additional payroll processing as requested. Process employee in area and out of area travel in accordance with agency travel policy; review travel vouchers for accuracy and completeness; complete all applicable paperwork necessary to prepare travel expenses to be entered in payroll; provide employees with travel forms; follow-up with employees on required documentation. Collaborate with Fiscal Coordinator to maintain employee records in GMS. Maintain agency inventory system; continually update and monitor inventory listing; coordinate bi-annual physical inventory process; complete total inventory lists for distribution to Program Directors. Complete and/or assist with monthly closing journal entries as requested.
MINIMUM REQUIRED JOB QUALIFICATIONS EDUCATION: Associates Degree in accounting or related field. CERTIFICATES AND/OR LICENSES: N/A WORK EXPERIENCE: Minimum of two (2) years experience in accounting required. Experience with accounts payable preferred. SUPERVISORY RESPONSIBILITIES: Does not directly supervise staff. SKILLS OR OTHER ESSENTIAL REQUIREMENTS FOR THIS POSITION: Excellent verbal and written communication skills; ability to maintain accurate and detailed records; strong organizational and time management skills; ability to work as a member of a team and independently; able to balance multiple priorities and deadlines. COMPUTER SKILLS: Above average computer skills, including accounting software and spreadsheet. WORK ENVIRONMENT: General office environment. EMPLOYMENT STANDARDS: This position requires a high degree of integrity and confidentiality. Must be able to provide own transportation to perform job responsibilities, must be able to pass background clearance. Occasional local and national travel. EQUIPMENT USED: Personal computer, printer, copier, telephone, fax, scanner, and calculator. PHYSICAL REQUIREMENTS: Must be able to sit for prolonged periods of time not to exceed four consecutive hours, manual dexterity, visual acuity to operate a computer, must be able to handle multiple priorities and deadlines. BENEFITS: Agency Flexible Benefits Plan TO APPLY, submit letter of interest with updated resume, transcripts, and completed employment application form to Community Action Planning Council of Jefferson County, 518 Davidson Street, Watertown NY 13601, Fax 315-785-0892, or email scolligan@capcjc.org. Application form is available at www.capcjc.org. Applications will be accepted until position is filled.