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Job Information

State of Wyoming FIAC06-2024-00708-Account Payable Technician-Cheyenne in United States

FIAC06-2024-00708-Account Payable Technician-Cheyenne

Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/4478969)

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FIAC06-2024-00708-Account Payable Technician-Cheyenne

Salary

$20.66 - $22.96 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2024-00708

Department

045-WYDOT-Chief Financial Officer-Financial Services

Opening Date

04/24/2024

Closing Date

Continuous

  • Description

  • Benefits

  • Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

Looking for an exciting opportunity in accounting? The Wyoming Department of Transportation (WYDOT) is currently seeking an Accounts Payable Technician in Cheyenne, Wyoming! As a member of our team, you will be responsible for ensuring that all vendor payments are accurate, timely, and properly job-costed while adhering to Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), as well as state and federal rules and regulations. If you are a team player with integrity and a high level of professionalism, we want you to join our team! Apply now and take the first step toward an exciting career with WYDOT!

This position offers: $2,000 Hiring Bonus See notes for eligibility

Cheyenne is a steadily growing community along the Front Range, but still true to the history of the Old West. The city offers nearby mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" – Cheyenne Frontier Days. Wyoming is one of only seven states with no state income tax.

Human Resource Contact: 307-777-4467

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

  • Processes a high volume of invoices for payments in compliance with GAAP, GASB pronouncements, federal government regulations, state statutes, and WYDOT policy and procedures.

  • Audits and processes employee expense reimbursements (travel), tuition refunds, employee housing deposits, and refunds.

  • Entry of new users and manual fuel logs into WYDOT’s Fuelmaster system.

  • Payment distribution and timely distribution of non-coded invoices.

  • Ensures accurate chart-field accounts are used to record expenditures to the proper fund, program, and project, ensuring accurate and timely reimbursement from the Federal Government and other partners.

  • Ensures statutory compliance by internal and external stakeholders.

  • Identifies and researches discrepancies and resolves problems; contacts vendors, WYDOT personnel, other state agencies, and other entities as needed to resolve issues.

  • Enters adjusting and reclassifying journal entries to record expenditures accurately.

  • Enters, Accounts Payable related WOLFS documents in the State’s accounting system.

  • Ensures internal control of the work unit or division.

  • Works collaboratively with team members to resolve problems and questions regarding work methods and processes.

  • Recommends fiscal policy and methods for improving operations.

  • Researches and analyzes data.

  • Prepares, analyzes, and interprets fiscal information and may perform special projects.

  • Manages grant/project payments in PeopleSoft.

  • Electronically files invoices and pulls documents for review by external auditors, management, and others.

  • Reconciles vendor statements monthly to identify outstanding invoices or misapplied payments.

  • Sorts, routes, and processes mail. Match checks for payment to remittance advice and prepare to be mailed on the same day to ensure compliance with Federal reimbursement grant requirements.

Qualifications

PREFERENCES:

Preference may be given to candidates with PeopleSoft experience.

Preference may be given to candidates with accounts payable experience.

Preference may be given to candidates with advanced Microsoft Excel experience.

KNOWLEDGE:

  • Knowledge of purchasing procedures.

  • Knowledge of internal control processes.

  • Excellent customer service skills.

  • Ability to manage a high volume of payment transactions and duties.

  • Ability to enter a high volume of payment transactions quickly and accurately.

  • Familiarity with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and state and federal rules and regulations.

  • Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to the conclusion.

  • Ability to identify and consider the relative costs and benefits of decisions and make sound choices in action.

  • Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents.

  • Ability to effectively communicate in writing and verbally to present information so it is appropriate for and understood by the audience.

  • Ability to manage time independently and effectively and the ability to quickly change direction to meet critical deadlines.

  • Knowledge of Microsoft Excel at a basic intermediate level

  • Knowledge of PeopleSoft, WOLFS, Microsoft Office, and Google G Suite application

  • Ability and willingness to always be learning, growing, and expanding knowledge in the accounting field

  • Ability to organize, prioritize, and work independently

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Finance)

Experience:

0-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk

OR

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Clerk

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

NOTES:

  • FLSA: Non-exempt

  • The Wyoming Department of Transportation is a Drug-Free Workplace.

  • E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (https://www.e-verify.gov/) , including your rights and responsibilities.

  • Qualifying eligibility and criteria for the hiring bonus

  • Temporary employees accepting a full-time position.

  • Employees accepting a promotional opportunity.

  • One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive, and funds will be recouped from final pay.

  • Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.

  • Employees would only be eligible for one (1) hiring bonus in a 12-month period.

  • If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.

Supplemental Information

045-Wyoming Department of Transportation - Chief Financial Officer - Financial Services

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!

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