Job Information
Greene Tweed Administrative Assistant in Switzerland
At Greene, Tweed, you'll find the cutting-edge technology, world-class polymer expertise and endless advancement opportunities you'd expect from a multi-national industry leader. You'll find them all in an environment that embraces diversity in people and opinions, moves decision making to the point of impact, and celebrates your success.
If you enjoy continuous learning and are excited about working with and creating technological solutions, explore career opportunities with Greene, Tweed.
Job summary:
This position will work closely across the assigned management team to proactively manage all day-to-day tasks required
to support effective operations and achieve company goals, ensuring activities are completed accurately and on time,
across all areas of accountability.
Essential Duties/Responsibilities: May include any of the following (based on location/function)
• Provide administrative support for meeting facilitation, coordination, calendar entry/maintenance and note-taking,
across assigned groups.
• Maintain and update calendar entries, serving as gatekeeper to relevant stakeholders and assisting in the
prioritization of calendar commitments, as requested.
• Generate and distribute standard reports in accordance with operating procedures
• Support compliance and/or legal matters in accordance with management direction (i.e. Health & Safety, Legal,
Human Resources, etc.)
• Maintain relevant business/functional systems including shared drives, Community Webpages, Connections, etc.
• Manage the office supply and/or break room inventories.
• Receive, sort and distribute incoming mail/packages.
• Create and submit expense reports and purchase orders as requested.
• Provide support to facility visitors, including assisting with travel accommodations as requested. May also
manage the employee badge system, issuing new badges in accordance with procedure and maintaining
appropriate records.
• Facilitate site communication by sending requested site-wide emails, updating site noticeboards, maintaining
accurate internal phone lists, supporting switchboard operations, coordinating the site calendar and daily power
point display/visitors phone book.
• Manage the company car by tracking usage, ensuring the car is cleaned regularly and that users are approved to
use the car and car usage is logged
• Serves as site representative for the Communications Advisory Committee and/or Site Activities Committee.
Required Minimum Qualifications:
Education/Certifications:
High school diploma or GED required (or regional equivalent). Associate’s degree in Business or related discipline
preferred.
Skills and Experience
• Ability to prioritize across a diverse workload requests, maintaining accuracy and efficiency across all task
required.
• Preference given to candidates with previous administrative roles and/or Executive Assistant experience
• Must display confidence in dealing with all levels of management, as well as excellent interpersonal and
communication skills.
• Ability to prioritize workload and use initiative to look for continuous improvements required
• Proficient user of most Microsoft applications including Excel, Word and Powerpoint. Preference given to
candidates who have worked within SAP and/or similar ERP environments.
Job Environment
Physical Requirements:
Standing Occasionally (16-45%)
Sitting Frequently (46-100%)
Lifting Up to 15lbs without assistance
Carrying Up to 15lbs without assistance
Walking Occasionally (16-45%)
Hearing Ability to detect noises with or without corrective device(s)
Vision Clarity of vision, with or without corrective lenses
Mental Requirements:
Problem Solving Occasionally (16-45%)
Making Decisions Ability to make decisions that have a low impact
Supervise Rarely (0-15%)
Interpret Data Rarely (0-15%)
Organize Frequently (46-100%)
Read/Write Frequently (46-100%)
Communication Frequently (46-100%)
Work Environment
High Temperatures Rarely (0-15%)
Low Temperatures Rarely (0-15%)
Noises Moderate (business office with computers, printers and light office noises)
Fumes Exposure Rarely (0-15%)
Note: This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Supervisor. All requirements are subject to change and updates.
Where Inspiration Drives Innovation
At Greene Tweed we believe that our true capability as a technology-focused company comes from our employees. Every customer challenge is solved by a team, and members are engaged across departments. From engineering and manufacturing, to sales and marketing, we work together using cutting-edge technology to assess problems, recommend solutions, and bring them into reality.
The tools of social business bring voices from around the world together in collaboration. And advanced capabilities such as FEA and state-of-the-art laboratories allow for comprehensive testing, analysis, and predictive modeling. Our manufacturing facilities expand the limits of possibility in fabrication. And embedded Lean Six Sigma upholds the highest levels of quality and efficiency during production.
This process of development is fundamental to Greene Tweed’s ability to solve critical challenges. And it means going beyond the right tools, and seeking out the right people.