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International Business & Technical Consultants, Inc. (IBTCI) Project Assistant in Vienna, Virginia

::: section About Us

International Business and Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

Job Title: Project Assistant

Location: Washington, DC Metro Area/Either hybrid or fully remote in the US

Reports To: Senior Project Manager

Type: Regular Full-Time

Classification: Non-exempt

Clearance Required: N/A

Overview:IBTCI is seeking a Project Assistant (PA) to work with the Global Health Technical Assistance and Mission Support (GH-TAMS) project team in Washington, DC. GH-TAMS is a five-year USAID-funded contract. GH-TAMS supports USAID operating units working on health-related activities by providing access to high-quality technical expertise and management support.

Responsibilities

Essential Duties/Tasks and Responsibilities:

  • Update and/or maintain project databases.
  • Create, maintain, and update consultant and assignment files.
  • Assist and arrange travel logistics (flights, hotel reservations, travel insurance, and visas for traveling consultants).
  • Assist recruitment in drafting and listing advertisements online, monitor recruitment applications, and follow-up with candidates.
  • Provide basic financial administrative support to staff and consultants throughout their assignments (reviewing invoices, obtaining travel advances, etc.).
  • Support project team in drafting contracts and other assignment materials as needed
  • Provide closeout support to the senior management team through review of databases, project files, setting up and maintaining project closeout trackers, and other administrative project closeout tasks as may be required.
  • Maintain open communication across the GH-TAMS team to coordinate cross-cutting tasks.
  • Other administrative tasks as requested.
  • In addition, as time permits, there may be opportunities for the project assistant to work closely with Project Managers in managing assignments.

Qualifications

Minimum Requirements:

  • Previous administrative experience with large, complex projects.
  • One to three years experience in international development or project management.
  • Outstanding written and oral communication skills and excellent interpersonal skills.
  • Well-organized, attentive to detail, skills in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.
  • Works well independently and in teams; pro-active in anticipating work requirements and problem solving.
  • Mastery of Microsoft Office (spreadsheets, database use, and presentation software).
  • Written and verbal fluency in English required

Education:

  • Bachelors Degree in public health, business, international development, or related fields.

Preferred Knowledge, Skills, and Abilities:

  • Experience and/or familiarity with USAID-funded projects.
  • Fluency in any additional languages is beneficial
  • Administrative experience with a USAID-funded project and/or USG or donor-funded project.

Working Environment:Work is typically performed in an office environment.

Physical Requirements:This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:This position does not have supervisory responsibilities.

Work Authorization: Candidate must be authorized to work inU.S.A.; visa sponsorship is not available f r this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research and Learning (MERL), Institutional Support (IS), Financial and Risk Management (FRM), Supply Chain Management and Procurement (SCMP); Social and Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience and food security, conflict and crisis, democracy and governance, economic growth and trade, education and human capacity development, energy and infrastructure, environment and climate change, global health and WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com(Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs). :::

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