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Facility Maintenance Supervisor

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Facility Maintenance Supervisor

Salary

$92,276.34 - $131,686.91 Annually

Location

and may require travel throughout Ventura County, CA

Job Type

Full-Time Regular

Job Number

1601GSA-24AA (CN)

Department

General Services Agency

Opening Date

04/11/2024

• Description

• Benefits

• Questions

Description

The Agency

The General Services Agency (GSA) is made up of Fleet Services, Facilities, Procurement, Special Services, Security and Business Support, and the Parks Department. The agency is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

The Position

Under general supervision, the Facility Maintenance Supervisor performs progressively complex engineering-related field and office duties and oversees the work of Maintenance Engineers and support personnel in an assigned County facility, and performs related duties as required.

The successful candidate will have comprehensive knowledge of, and good judgment regarding, building systems and maintenance; energy and water conservation; corrective and preventive maintenance; contract management; electrical, mechanical, plumbing and indoor environment control systems; outstanding communication and customer service skills; the ability to effectively lead, direct, and train subordinate staff; and the ability to maintain productive collegial interpersonal relationships.

The ideal candidate will have an extensive experience applying engineering science and technology to commercial, industrial, and/or large campus type facilities maintenance including experience managing repair and maintenance contracts. Additionally, they will possess extensive experience tracking expenses, adhering to annual budgets, and recommending cost effective solutions.

PAYROLL TITLE: Facility Operation Specialist II

WHAT WE OFFER:

• A general salary increase of 3.5% effective December 22, 2024.

• Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.

• Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.

• Annual Leave Redemption – Upon using eighty (80) hours of annual leave during the preceding calendar year, an employee may request to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.

• Sick Leave - Full-time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.

• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.

• Health Plans–Full-time employees are given a flexible credit allowance of $667 per biweekly pay period to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.

• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.

• Pension Plan - Participation in the County's defined pension plan, which has reciprocity with CalPERS.

• Holidays - 12 paid days per year which includes a scheduled floating holiday.

• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

  To learn more about benefits, please follow the link below:

  https://vcportal.ventura.org/CEO/HR/MOA/docs/VEA_MOA_%202022-2025.pdf

Facility Operation Specialist II is represented by the Ventura Employees Association (VEA) and is not eligible for overtime compensation.

Examples Of Duties

Duties may include but are not limited to the following:

• Supervises subordinate staff; assigns, monitors and ensures completion of assigned work; schedules work at assigned facilities including preventative and corrective work; monitors employees' time accounting.

• Determines utilization of in-house or contract resources for cost-effectiveness, availability, and efficiency.

• Administers maintenance contracts for elevators, generators, HVAC services, back flow preventers, fire/life/safety equipment and other maintenance services; defines statements of work; estimates scope of work; orders parts; updates preventive maintenance program; documents equipment history and recommends repairs.

• Performs building inspections; identifies and prioritizes needed repairs and maintenance, including sustainable solutions.

• Tracks budgetary expenditures; ensures compliance with budgetary controls; recommends cost effective solutions; reviews cost and pricing; processes invoices.

• Keeps customers informed of work status; ensures maintenance services align with customers' service needs, and acts as liaison with facility tenants.

• Ensures facilities' operations are in compliance with State Fire Marshal and other regulations and administers permits for generators, elevators, underground storage tanks, hazmat use and storage, and pressure vessels.

• Implements agency-approved facility safety program; enforces and maintains compliance with safety and other divisional policies and procedures.

• Represents the County at meetings and serves on committees and councils as needed.

• Performs other related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE

Considerable experience performing building maintenance management which has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities also can be obtained by completion of a Bachelor's degree in engineering or a related field and four (4) years of experience operating and maintaining a large facility including planning and estimating construction and maintenance projects.

NECESSARY SPECIAL REQUIREMENTS

• Must possess and maintain a current valid California driver license.

• Two years of experience with:

• Supervising trades and/or maintenance personnel

• Tracking expenditures and recommending cost effective solutions to comply with budgetary controls;

• Maintenance of facility and construction systems;

• Implementing safety programs related to facility maintenance;

• Managing repair and maintenance contracts.

While most work is performed primarily indoors in an office environment, incumbents may be required to work outside or in a locked detention facility and occasionally may be exposed to inclement or hazardous conditions. At times the incumbent may be required to perform moderate physical activities.

The successful candidate must undergo a Sheriff and in-depth Probation Department Background investigation and receive clearances from both departments prior to hiring. Maintaining such clearances is a condition of employment.

KNOWLEDGE, SKILLS, and ABILITIES

Comprehensive knowledge of:

• Current principles of electrical and mechanical systems;

• Maintenance management acceptable standards, practices and principles in maintenance management including building systems, planning, scheduling, safety concerns, inspections, scheduled maintenance methods, and contracting;

• Modern methods, materials and equipment used in the construction of buildings, sewer systems, water systems, climate control systems and building security systems;

• Principles and processes for providing quality customer service;

• Supervisory and management practices including discipline, training and performance evaluation techniques, personnel principles;

• Computer systems applications related to building maintenance.

Some knowledge of:

• The practical application of engineering science and technology;

• Budgeting techniques including tracking expenditures, recommending cost effective solutions, and compliance with budgetary controls.

Comprehensive ability to:

• Supervise, motivate, train and direct staff;

• Evaluate, develop, select and use both agency and contract resources;

• Model effective customer services practices;

• Resolve conflicts and problem solve in a creative and positive way;

• Communicate effectively both orally and in writing;

• Develop and maintain productive, professional and collegial interpersonal relationships;

• Assess customer needs, meeting quality standards for services, and evaluating customer satisfaction;

• Use good engineering judgment, effectively manage a large workload and remain flexible in response to changing organizational goals and deadlines;

• Operate office computer systems and civil engineering equipment.

Skill in:

• Applying principles, techniques, procedures, and equipment to the design of facility and construction systems.

Recruitment Process

FINAL FILING DATE

Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources , 800 South Victoria Avenue, L-1970, Ventura CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it /they may not be substituted in lieu of the application.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) for additional information.

SUPPLEMENTAL QUESTIONNAIRE-qualifying

All applicants are required to complete and submit the supplemental questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination and selection process to assist in determining each applicant's qualifications for the position. Failure to fill out the supplemental questionnaire will disqualify you from the recruitment process.

APPLICATION EVALUATION-qualifying

All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION - 100%

A job-related oral examination may be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION

Applicants will be subjected to a thorough background investigation, which may include inquiry into past employment, education, criminal background information, and driving record.

The selected candidate for this position must undergo a Sheriff and in-depth Probation Department Background investigation and receive clearances from both departments prior to hiring. Maintaining such clearances is a condition of employment.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Chinna Nahabedian by email at Chinna.Nahabedian@ventura.org or by phone at (805) 654-2458.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

Ventura Employees' Association

(VEA)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

• Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

• Memorandum of Agreement

Union Codes: VAA, VPE

01

Are you willing to undergo a thorough background investigation by the Sheriff and Probation Departments and do you understand that you will need to receive a successful clearance from both these departments prior to hire? Maintenance of Sheriff and Probation clearances is a condition of employment.

• Yes

• No

  02

  I understand that the experience I describe in response to the following questions must be related to work experience listed in the body of my application in order to be considered qualifying.

• Yes

• No

  03

  Summarize your experience in building maintenance management in a large campus type facility. Include: 1) The type or types of facilities, 2) The square footage maintained, 3) The number of years of experience, 4) The type(s) of computer based maintenance management system(s) with which you are familiar. If you do not have this type of experience, please type "none."

  04

  Please describe your experience supervising trades and/or maintenance personnel. Include: 1) The types of employees supervised, 2) The number of employees supervised, and years of experience supervising personnel, 3) Your experience conducting performance evaluations, 4) Your experience with issuing disciplinary action. If you do not have this type of experience, please type "none."

  05

  Please describe your experience tracking expenses and adhering to annual budgets. Include examples of cost-effective recommendations you have made. If you do not have this type of experience, please type "none".

  06

  Please describe your experience implementing employee safety programs related to facility maintenance. Describe the types of training provided. If you do not have this type of experience, please type "none".

  07

  Please describe your experience managing repair and maintenance contracts. Give an example of a specific contract/vendor, how you managed the contract, and total cost of the contract. If you do not have this type of experience, please type "none".

  08

  Describe your approach to and experience providing customer service while dealing with multiple demands. Include: 1) The name of the organization(s) in which you obtained this experience, 2) Your customers, 3) Your role in providing customer service. If you do not have this type of experience, please type "none".

  09

  Please describe a situation where building design and age have influenced your approach to maintenance considerations. If you do not have this type of experience, please type "none".

  10

  Describe your approach to building and maintaining effective relationships with employees, customers, contractors, and managers. Include: 1) The elements of effective relationships, 2) any relevant training you have received in the last five (5) years, such as courses on coaching and counseling, effective supervision, maintaining effective relationships, and or communication skills . If you do not have this experience or training, type "none."

  Required Question

Agency

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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