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Ventura County Accounting Assistant II - Health Care Agency in Ventura, California

Accounting Assistant II - Health Care Agency

Print (https://www.governmentjobs.com/careers/ventura/jobs/newprint/4222518)

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Accounting Assistant II - Health Care Agency

Salary

$41,765.10 - $58,471.14 Annually

Location

Ventura County Government Center, CA

Job Type

Full-Time Regular

Job Number

0404HCA-23AA (VM)

Department

Health Care Agency

Division

HCA - Various

Opening Date

10/24/2023

Closing Date

Continuous

  • Description

  • Benefits

  • Questions

Description

Under general supervision, performs the full range of duties in the maintenance and processing of financial transactions, and entry/retrieval of data and/or information into manual or technology systems; functional areas of responsibility include, but are not limited to cash receipts and disbursements, accounts receivable, billing, accounts payable, payroll, fixed asset accounting, and revenue distribution. Accounting Assistant II is the fully experienced/journey-level classification in the Accounting Assistant series, competent to independently perform the full range of duties assigned by applying their working knowledge of fiscal policies and procedures to different work situations and referring only non-procedural questions to their supervisor.

WHAT WE OFFER:

The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

  • Educational/Bilingual Incentive: Incumbents may be eligible for an educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

  • Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.

  • Health Plans: Y ou are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.

  • Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental, and vision care expenses.

  • Pension Plan - Participation in the County's defined benefit pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.

  • Holidays - 12 paid days per year which includes a scheduled floating holiday.

AGENCY/DEPARTMENT: Health Care Agency - General Accounting, Accounts Payable & Payroll

Accounting Assistant II’s are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these classifications. There are currently two (2) vacancies with the Health Care Agency's General Accounting department, four (4) vacancies in Accounts Payable, and two (2) vacancies in Payroll.

TENTATIVE SCHEDULE

OPENING DATE: October 24 , 2023

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs. It is to your advantage to apply as soon as possible.

Previously: (November 6, 2023 at 5:00 p.m. )

Examples Of Duties

The following duties are considered characteristic but not inclusive and are examples only. Specific assigned duties may differ depending on the needs of the department/agency.

  • Receives, reviews and verifies claims, invoices, and payroll documents for authorization of expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures.;

  • Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer;

  • Performs posting functions by hand or on the computer by inputting accounting or payroll data to appropriate accounts, journals, or ledgers;

  • Compiles, verifies, and calculates the appropriate charges to clients/users for services/goods rendered; prepares invoices to provide details on charges;

  • Logs and codes data according to prescribed accounting procedures; retrieves documents from files and sets up new files as requested;

  • Verifies the signatures of persons authorizing the expenditures by maintaining and reviewing the index files;

  • Compares data on the documents with back-up information in order to substantiate claims;

  • Sorts, batches and files financial, statistical, or fiscal data/records;

  • Performs simple arithmetical computations to verify money collected, claims amounts, time attendance hours, supply inventories, etc.;

  • Provides receipts by filling out a receipt form or endorsing checks in order to provide payee with proof of payment;

  • Answers phones, responds to vendor emails, communicates with managers/HCA employees;

  • Reviews contracts; and

  • Performs related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:

Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities. An example of qualifying education and experience includes:

Two (2) years financial, statistical, or fiscal record keeping; or one (1) year as an Accounting Assistant I with the County of Ventura.

Education/Experience Substitution

Three units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one year of the required experience.

NOTE: If you are substituting education for experience (up to one year), verification of the college-level coursework is required.

  • Submit your transcripts or grade reports from an accredited college or university which shows your name and reflect passing grades in the required subject; attach education verification documents to your online application or submit to Vivian.Merida@ventura.org

  • If you need additional time to submit transcripts, contact the analyst conducting the recruitment for an extension at Vivian.Merida@ventura.org

  • Unofficial transcripts are acceptable.

  • Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.

  • If the name is different on the transcripts from your application, documentation needs to be submitted showing the name change.

NECESSARY SPECIAL REQUIREMENTS:

  • Some experience with Excel

KNOWLEDGE, SKILLS, and ABILITIES:

Knowledge of the following:

  • operations, services and activities of a comprehensive fiscal program;

  • fiscal and record keeping principles, practices, and techniques;

  • the operating financial accounting system;

  • the codes, forms, procedures, rules and regulations applicable to the processing and recording of fiscal transactions;

  • the department/agency account structure and operational requirements;

  • pre-audit methods and procedures;

  • electronic data processing equipment uses and limitations.

Skill in the following:

  • the operation of a 10-key adding machine or calculator, use of computers and related technology including software applications specific to accounting functions and reports.

Ability to do the following:

  • make arithmetic calculations with speed and accuracy;

  • apply codes and classifications used in account maintenance;

  • use computer printouts and prepare data in the proper format;

  • understand and apply rules and regulations related to fiscal record keeping and accounting functions;

  • understand the relationship among accounting records and documents;

  • recognize discrepancies or problems in accounts and make corrections;

  • research a problem or question to a successful conclusion;

  • communicate effectively both verbally and in writing; and

  • establish and maintain effective working relationships with those contacted in the course of work.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on the closing date.

Previously: ( Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Monday, November 6, 2023.)

To apply on-line, please refer to our web site at www.ventura.org/jobs. (http://www.governmentjobs.com/) If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be submitted in lieu of the application and supplemental questionnaire.

LATERAL TRANSFER OPTION : If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAM – 100%: A job-related written exam will be administrated that test applicants’ knowledge of language usage, interviews/confidentiality, medical knowledge and terminology, interpersonal relations and filing. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, and driving record may be required for this position.

For further information about this recruitment, please contact Vivian Merida by e-mail at Vivian.Merida@ventura.org or by telephone at (805) 677-5231.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Service Employees International Union (LOCAL 721)

(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

  • Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

  • Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

  • Memorandum of Agreement

    Union Code: UPP

    01

    Do you have one (1) year of full time experience as an Accounting Assistant I for the County of Ventura?

Note: If you have this experience, it MUST be included in the Work History section in your application.

  • Yes

  • No

    02

    Are you proficient in the operation of a 10-key adding machine or calculator?

  • Yes

  • No

    03

    Which statement best describes your college-level accounting coursework completed?

  • No college-level accounting coursework completed

  • Less than 3 units of accounting college-level coursework completed

  • 3 units or more of accounting college-level coursework completed

    04

    Which statement best describes your college-level general coursework completed?

  • No college-level general coursework completed

  • Less than 12 units of general college-level coursework complete

  • 12 units or more of general college-level coursework completed

    05

    Using proper grammar and complete sentences, describe your full-time experience in each area; financial, statistical and fiscal record keeping. Full-time is considered 40 hours per week, any hours worked less than 40 must be prorated. Your answer must include the following:

  • Name of employer(s)

  • Date of employment reflected as MM/YYYY to MM/YYYY or Present

  • Your role and responsibilities

  • An example which illustrates your skills in each area

    If you do not have this type of experience, please state, "None".

    NOTE: In order to receive credit for this experience, each employer MUST be included in the Work Experience section of your application, and all details in that section for each employer must be completed. Do not refer to an attached document.

    06

    Three units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one year of the required experience. You are required to submit transcripts to verify the successful completion of any course work serving as substitution for experience to qualify. Please indicate the method of submission by selecting one of the options below.

    NOTE: Mailed transcripts must be received no later than 5:00 p.m. three (3) days past the closing date. Unofficial transcripts are acceptable.

  • A copy of my transcripts is attached to my on-line application for this recruitment.

  • I will email a copy of my transcripts to Vivian.Merida@ventura.org as outlined in the job posting.

  • I am not able to provide a copy of my transcripts and understand that this will disqualify my application from consideration.

  • I will be qualifying with experience only

    07

    Describe your experience and proficiency level using Microsoft Excel. In your response, include the following:

  • Level of proficiency, beginner, intermediate, or advanced

  • Name of employer(s) where you gained this experience

  • Job titles held

  • Functions performed (formulas, VLOOKUP, pivot tables, etc.) and specific documents/reports created

    If you do not have this kind of experience, type "no experience."

    Required Question

Agency

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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