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Job Information

Aston Carter Accounts Payable Specialist in Venice, Florida

Accounts Payable Administrator (Part-Time) | Venice, FL

Responsibilities

  • Reach out to vendors to obtain their W-9 and their preferred payment method, address, etc. If ACH is their preferred method, have the vendor fill out the required form.

  • AP fills out our validation form and reaches out to vendors to perform verbal validation of banking information.

  • Set up new vendor profiles, addresses, and banking information in Oracle.

  • Reach out to vendors to switch from credit card to ACH. Form needs to be filled out prior to calling for validation; once confirmed, set up in Oracle.

  • Reach out to current vendors to switch from check to ACH. Form needs to be filled out prior to calling for validation; once confirmed, enter the setup in Oracle.

  • Go over mail with the AP Manager and scan mail to AP email.

  • Reach out to vendors to switch from mailing their invoices to emailing their invoices.

  • Prepare UPS labels and put together UPS envelopes for mail as needed.

  • Mail out AP checks weekly with support where applicable and print member referral letters.

  • Mail out rent checks monthly.

  • Order blank MICR checks, check envelopes, and stamp paper when needed.

  • Buy stamps and place them on envelopes for check mailing as needed.

  • Manage the stamp log; fill out when other departments ask for stamps.

  • Prepare 1099s; ensure we have W-9s for all vendors receiving a 1099, update in Supplier Profile in Oracle working with the AP Manager.

  • Switch EE reimbursements from check to ACH.

  • Work closely with the AP Manager to go over daily tasks, deadlines, goals, and to provide support to the AP department.

  • Attention to detail is a must.

  • Ability to work in a fast-paced environment.

Essential Skills

  • Verbal and written communication skills

  • Attention to detail

  • Critical thinking

  • Ability to work independently and manage one’s time

  • Ability to apply accounting and mathematical principles to work as needed

  • Ability to analyze business trends and project future revenues and expenses

  • Knowledge of federal, state, and company policies, procedures, and regulations as related to accounting

  • Fluent with the use of Excel

  • Previous experience with computer applications such as Microsoft Word, Excel, and PowerPoint, and any other related accounting software

Additional Skills & Qualifications

  • Bachelor's degree in accounting or related financial discipline required

  • 0-2 years of financial and/or accounting experience required

  • Oracle system software knowledge is a plus

  • Ability to multi-task

Work Environment

Part-time hours (will work out with management). 3 days a week onsite at our client's office.

Pay and Benefits

The pay range for this position is $15.00 - $19.00/hr.

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Venice,FL.

Application Deadline

This position will be accepting applications until Dec 6, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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