Student Veterans of America Jobs

Location: Vancouver, Washington Type: Contract Job #7503 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. The Administrative Services Assistant 3 position will provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The position will act as administrative lead for lower-level clerical staff. This full-time position is located in Vancouver, WA Pay Rate: $30.46 - $33.09 Benefits Paid holidays:11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks, Brio Health Responsibilities: Provide a wide variety of confidential administrative and clerical tasks for the managers and support staff for the assigned organization(s). Greet visitors, answer, and screen telephone calls, respond to most questions and complete most business involving established policy or routine matters, take messages, set appointments, and forward questions and matters to appropriate personnel as needed, following up to verify a timely response. Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat. Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action. Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures. Attending meetings, record meeting minutes as requested, transcribe, and disseminate as needed. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager/personnel of any concerns or response delays. Process and screen incoming and outgoing correspondence to include proofreading, to consist of the following: Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments. Sort and distribute incoming mail to the appropriate recipient(s); as requested, review incoming correspondence. Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate. Establish and maintain internal and external communication channels to coordinate a smooth flow of information and positive working relationships. Perform faxing, scanning, photocopying, and work with the print shop to request printing services. Update and maintain desk reference manual. Serve as backup to other org Administrative Assistants as needed. Come up to speed quickly on the manager and organizational priorities to track meetings, work, and delegated projects or tasks to maintain accountability, confirming established targets are met. Validate on-time documentation submission to the HR Service Center (HR) and verify all processes are tracked to completion within established timelines. Review and update project trackers (performance, training, etc.) for the manager, ale