Job Information
Datrose Administrative Assistant in Tupper Lake, New York
Job Description
Job ID#:
22869
Job Category:
Administrative/Clerical
Position Type:
Contract/W-2
Duration:
2 years
Shift:
8AM - 4PM
Our Client:
Our client is the NYS Office for People with Developmental Disabilities and they are seeking anAdministrative Assistantfor their Office of Investigations and Internal Affairs team. This is a temporary position (W2 Only) inTupper Lake, NYand is an excellent opportunity for the right individual. The contract is expected to last approximately2 yearswith a pay rate of$19-20/hr. This is an in-office position, so you must be commutable to Tupper Lake. Veterans are strongly encouraged to apply.
Who We're Looking For:
Are you good at helping keep offices running smoothly? In this role, you will be performing a range of clerical and administrative duties for the Office of Investigations and Internal Affairs including answering phones, scanning documents, emailing, ordering supplies, filing documents, and scheduling interviews and interrogations. You should have a solid understanding of all Microsoft Office applications and it would be helpful if you were familiar with IAMS, IRMA and VPCR databases. You will be highly organized, have great office support skills, and are adept at working in a fast-paced environment with the ability to change gears on the fly.
What to Expect as an Administrative Assistant:
Answer and direct phones
Filing, copying, scanning
Monitor and search IRMA several times per day, keeping a record of all cases assigned out
Send out notification emails to assigned regions
Once cases are assigned, set them up in IAMS
Distribute assignments
Data collection, labelling, and scanning
Upload documents to IAMS, IRMA and VPCR
Complete and track supply order requisitions
Maintain inventory of supplies and quarterly office equipment
Set up interviews and interrogations, including reserving conference room as needed and coordinating with union reps and staff to meet investigator requests
Transcribe completed interviews and interrogations
File case files
Help Assistant Chief, Leads, and Investigators with additional clerical duties
Good ability to learn new databases and proprietary computer systems
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
Job Requirements
Minimum Security Clearance:
No
Qualifications for Success:
Minimum 1 year experience in administrative support
Exceptional attention to detail, organizational and time management skills
Able to type 55 WPM
Excellent written and verbal communication skills
Ability to maintain confidentiality and exercise discretion in handling highly sensitive information
Tech savvy use of office software including Microsoft Office suite - Word, Outlook, Excel and PowerPoint