Job Information
Vanderheyden Clinical Assistant in Troy, New York
Job Description
Position Summary: Provide support to the Assistant Director of CFTSS/CMHRS coordinating secretarial and administrative support. Provide secretarial support to all residential and programmatic staff.
Primary Duties and Essential Functions:
Assists the Assistant Director of CFTSS/CMHRS in processing of admissions and discharges in the CFTSS program.
Responsible for secretarial duties including: screening referrals to ensure they meet minimum criteria for admission into the CFTSS program, entering referrals and referral information (i.e. demographic information, medical necessity) into AWARDS, running initial Medicaid eligibility, scheduling service intakes with families for and other office duties as requested or assigned.
Run reports in AWARDS with program information and statistics.
Oversees treatment plan review schedule, receipt of one-time medical necessity form, and annual consents for services.
Organizes materials in preparation for meetings and conferences.
Manages multiple tasks and brings these to successful conclusion. Shifts priorities as needed.
Maintains information and documents in a confidential manner.
Oversees and maintains computers and information systems.
Acts as a resource to other agency personnel in the area of office management.
Prioritizes daily correspondence.
Responsible for receiving incoming telephone calls to office and directing as needed.
Proficiency in the use of Windows, Access, Excel, Microsoft Office and word processing programs including: Word, Word Perfect. Conscientious of details and instills this in others.
Seeks to improve skills by further education self- development practicing growth and change. Provides accurate and timely services with respect and professionalism. Completes assignments as required with established parameters. Ability to be self- directed and a self-starter
Provides support to the CFTSS program and practices open communication and social responsibility.
Requirements
Required Education, Knowledge and Skills:
High School diploma. Preference of further education in secretarial sciences. Previous supervisory experience in an office environment.
Intermediate skills in Microsoft Word and Excel.
Abilities and Working Conditions:
Must be able to lift 25 pounds
Must have valid NYS driver license and a clean MVR.
Willingness to respond to the needs of a culturally diverse population.
Ability to be seated and use computer equipment for several hours a day.
Summary
Vanderheyden is committed to the National Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.
As an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, domestic violence victim status, predisposing genetic characteristics or prior arrest or conviction record or any other category protected by applicable federal, state, or local laws