Job Information
Compass Datacenters Front Desk Receptionist in Toronto, Ontario
Embark on a thrilling journey by joining our Rocketship at Compass Datacenter, where we are on a mission to enhance lives by providing the world's technology leaders with a secure haven to plug-in and thrive as they expand. From customizable, move-in ready data centers for edge deployments to core facilities serving hyperscale, cloud, and enterprise customers, we are dedicated to leaving a lasting impact on the datacenter industry.
At Compass, our commitment to prioritizing Culture allows us not only to achieve remarkable results but, more importantly, to transform lives.
We are actively seeking individuals who share our belief in a distinctive approach to delivering exceptional projects and can seamlessly adapt to the evolving landscape of a rapidly growing organization. Our focus extends beyond projects; we aim to cultivate strong partnerships with clients, contractors, and supply chain partners through transparent communication, humble and curious collaboration, and an unwavering dedication to executing the most crucial 20%.
Compass is currently recruiting for the position of Office Administrator, based in Toronto. Join us on this exciting expedition and become an integral part of our mission to redefine the datacenter landscape.
Responsibilities:
- Reception and Welcome:
• Greet and welcome visitors with a friendly demeanor.
• Manage front desk operations to ensure a neat and organized reception area.
- Administrative Support:
• Provide general administrative support to various departments.
• Assist in scheduling and coordinating meetings.
• Handle incoming and outgoing mail and packages.
- Client Interaction:
• Effectively communicate with clients and guests to address inquiries or provide information.
• Maintain a positive and helpful attitude in all interactions.
- Office Management:
• Oversee office supplies and place orders as needed.
• Collaborate with vendors for office maintenance.
- Record Keeping:
• Maintain and update employee and visitor logs.
• Keep track of office equipment and report any issues.
Other Duties and Responsibilities:
• Maintain regular office hours from 9 am to 5 pm.
• Act as the designated Office Fire Warden, ensuring compliance with safety protocols.
• Coordinate incoming and outgoing couriers efficiently.
• Monitor office inventory levels, restock supplies as needed, and place orders for necessary items.
• Arrange Uber rides/ Eats for office-related purposes and other occasions as required.
• Provide assistance in arranging travel plans and processing expense reports.
• Offer administrative support to the office staff as necessary.
• Collaborate with building management to address any facility-related concerns.
• Organize office access cards and parking arrangements for employees.
• Assist in planning and executing social events, including office decorations and venue research.
• Maintain cleanliness in the office and kitchen areas, ensuring a tidy and welcoming environment.
• Manage office snacks, including ordering and restocking supplies as needed.
• Handle incoming and outgoing mail, sorting and distributing it promptly.
Qualifications:
• Previous experience in a front office or administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Professional and polished appearance.
Education and Experience:
• High school diploma or equivalent; additional certification in office management is a plus.
• Prior experience in a customer-facing or administrative role.