Job Information
Heidelberg University Controller in Tiffin, Ohio
Controller
Description
Reporting to the Vice President for Finance & Administration, the Controller will manage and oversee the overall accounting, financial planning, and financial reporting of the University. The Controller ensures that these activities are in compliance with business policies and procedures, state and federal fiscal management laws, established legal, regulatory and University procedures, and generally accepted accounting standards.
SUPERVISION RECEIVED:
Reports directly to the Vice President for Finance & Administration. Works closely with the University Business Manager.
SUPERVISION EXERCISED:
The Controller will be responsible for planning and project management, will work collaboratively with other Business Affairs and University staff, and may exert management oversight as needed for successful outcomes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Serve as the chief accounting officer, which includes initiating and issuing standard accounting practices and procedures for all University accounting. Ensure compliance with accounting rules and regulating bodies.
Prepare monthly and annual financial statements; prepare other financial analysis as required.
Maintain overall responsibility for general ledger and authorizes approval of all journal vouchers. Ensure monthly reconciliation of all accounts and a timely annual close process.
Has responsibility for financial and accounting aspects of various grant and restricted funds. Apply accounting for restricted gifts and scholarships using fund accounting principles.
Responsible for preparation, analysis and entry of Budget into CRM.
Responsible for running the annual audit with the outside auditing firm including 133 audits and loading clearing house data.
Manage tax responsibilities and assure compliance with all federal, state, and local regulations. Running the preparation of Form 990 tax return.
Establish and maintain internal controls to protect University resources, prevent and identify abuse, misuse, or fraud.
Maintain and monitor relationships with banks and other financial institutions.
Provide proper accounting for debt instruments and compliance with debt covenants.
Monitor and properly account for University endowment funds and earnings on investments.
Maintain accounting for capital outlays and fixed asset depreciation schedules.
Manage account reconciliation process and coordinate with other University departments.
Complete various external surveys and reports. Oversee appropriate record and data retention procedures.
Review and interpret technical accounting literature, pronouncements, regulations, and other guidelines.
Assist in financial planning, forecasting, and annual budgeting. Monitor, analyze, and report on performance to budget.
Perform other responsibilities and special projects as assigned by the Vice President.
Requirements
CORE VALUES AND PERSONAL ATTRIBUTES:
• Core values -- models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
• Intellectual dynamism -- demonstrates mental sharpness, capability and agility.
• Self-knowledge -- gains insight from successes and mistakes.
• Personal learning -- seeks feedback and counsel to improve managerial behavior.
• Peer relationships -- encourages collaboration and cooperation across the organization.
• Teamwork -- performs most effectively as a hard-working member of a team.
• Constituency focus -- completes work to meet constituencies' expectations and requirements.
• Community focus -- brings a spirit of enthusiasm and energy to the campus and town.
DESIRED ATTRIB