Job Information
McDermott Senior Administrative Assistant in The Hague, Netherlands
Job Overview:
The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.
Key Tasks and Responsibilities:
Type and proofread documents, correspondence, and forms
Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
Coordinate and set up meetings and conferences, arrange travel, and work on special projects
Maintain the schedule of one or more individuals
Set up and maintain a manual and electronic filing system
Maintain office supplies and other materials required for departments or project activity
Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
Photocopy, fax, and scan documents as required
Assure effective mail and package distribution
Assist Employees and Managers with general administrative requests
Perform additional assignments under the supervisor’s direction
Organize and schedule meetings and appointments
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Produce and distribute correspondence memos, letters, fax, and forms
Review/answer emails as needed
Maintain up-to-date employee holiday records for the team
Maintain a contact list
Order office supplies
Special projects as assigned
Essential Qualifications and Education:
High School Diploma/GED
5+ years of relevant experience
Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
In-depth knowledge of business procedures, letters, and report formats
Ability to read and comprehend instructions, to write correspondence and memos
Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
Can handle sensitive information with the highest degree of integrity and confidentiality
Strong sense of urgency and problem-solving skills
Ability to work well with a team and support other admins as required
Extremely organized and detail-oriented
Ability to juggle multiple tasks with superb accuracy
Knowledge of business procedures, letters, and report formats
Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook
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McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.