MyFlorida SENIOR MANAGEMENT ANALYST II - SES - 77060161 in TALLAHASSEE, Florida
SENIOR MANAGEMENT ANALYST II - SES - 77060161
Date: Nov 20, 2023
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 815225
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: SENIOR MANAGEMENT ANALYST II - SES - 77060161
Pay Plan: SES
Position Number: 77060161
Posting Closing Date: 12/08/2023
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Finance and Budget Office
77060161 - Purchasing Card (Pcard) Administrator
Minimum of an associate’s degree from an accredited college or university and two years of professional experience. Professional accounting experience can substitute on a year-for-year basis for the required associates degree.
One (1) year of Pcard Works experience
Three (3) years of disbursements experience
Three (3) years of FLAIR experience
Employment in this position is contingent upon a satisfactory criminal history check (fingerprints) in accordance with Chapter 435, Florida Statutes.
Duties and Responsibilities
The primary duty is to function as FWC’s Purchasing Card (Pcard) Administrator. Incumbent must maintain a high level of independence and professionalism in their evaluation of agency policies and procedures, and in the enforcement of the rules and requirements. Duties and responsibilities include:
Supervise employees in the PCard Unit by communicating regularly, motivating, training, evaluating, planning, and directing employees’ work.
Responsible for hiring, firing, evaluating, training, and taking disciplinary actions
Review work of subordinate employees for accuracy, completeness and compliance with directives, policies, and procedures
Evaluate work performance, control workflow, and ensure compliance with established deadlines
Establish job priorities and assign work
Coordinate, monitor, and oversee PCard program and ensure that key controls are in place, operate as designed, and comply with the State of Florida PCard Policy Manual and FWC procedures.
Serve as FWC’s primary point of contact for the Statewide Purchasing Card Administrator (SPCA) and Bank of America (BOA), ensuring FWC is in compliance with BOA, Department of Management Services (DMS), Department of Financial Services (DFS), and any established state regulations and requirements
Develop and maintain FWC’s PCard Plan, procedures, guidelines, trainings and manuals related to the Pcard Unit, ensuring alignment with with DFS and other supporting State of Florida policies
Serve as a liaison between FWC’s Accountholders and Approvers, DFS, and BOA in resolving issues that may arise regarding transactions or operations of the PCard program
Work with the Accounting Services Section Leader and Disbursements management on process improvements as it relates to user training, operational processes, WORKS functionality, and other applications used by the PCard Section. This includes research, making recommendations, fact finding, analyzing data and working with management to implement changes/solutions
Update Accountholders, Approvers, Advocates and Auditors via agency-wide communication as necessary
Monitor and update PCard SharePoint site with timely and accurate information
Perform post-audits of payments processed through the PCard Works system. This includes coordinating and scheduling the audits; performing audit steps to include report analysis to detect inadequate controls and unusual or significant trends; establishing audit files and work papers to substantiate findings and recommendations; and preparing audit report drafts and participating in audit report discussions with responsible personnel.
Perform monthly Scoped Compliance Reviews; Perform periodic reviews of PCard transactions and activity to ensure compliance; Provide analysis and reports of PCard post audits results; Work with Division/Office staff on post audit results; Identify and make recommendations for the Pcard compliance audit process; Respond to any audit findings and develop corrective action plans.
Perform other duties as required
Knowledge, Skills, and Abilities
Knowledge of methods of data collection and analysis; Knowledge of basic management principles and practices; Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices; Ability to organize data into logical format for presentation in reports, documents and other written materials; Ability to conduct fact-finding research; Ability to utilize problem solving techniques; Ability to work independently; Ability to plan, organize and coordinate work assignments; Ability to prioritize workload; Ability to develop various reports; Ability to direct record-keeping activities; Ability to establish and maintain effective working relationships with others; Ability to supervise people effectively, determine work priorities, and assign work tasks; Skill in oral and written communications; Skill in customer service.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee