City of Tacoma WA Joint Use Permitting Specialist in Tacoma, Washington
Joint Use Permitting Specialist
$84,073.60 - $118,372.80 Annually
12/4/2023 5:00 PM Pacific
Tacoma Power is seeking a Joint Use Permitting Specialist to join their Transmission and Distribution (T&D) team. The Joint Use Permitting Specialist will focus on the receipt and processing of applications for requests to attach to Tacoma Power Poles. In this role, you will assist with gathering and analyzing pole attachment records, preparing summaries and reports, and developing work processes. Key functions of this position will include the use of enterprise resource planning software (SAP) for the creation of work orders, invoices, financial reports, and detailed account reconciliation. The selected candidate will work closely with technical experts in addition to frequent interaction with external customer representatives. This role will also include customer account administration and bill paying functions.
Review and analyze requests for attachments to Tacoma Power's utility poles; verify completeness and accuracy of data.
Clearly communicate requirements with applicants to ensure compliance with agreements and standards; monitor program lifecycle including permit cycle, SAP contract accounts and revenues.
Review and interpret contract language requirements.
Create cash invoices in SAP to process payment for application fees.
Assist with maintaining pole inventory by extracting data from SAP/GIS, evaluating records accuracy, updating/maintaining databases.
Create and maintain tracking spreadsheets using MS Excel for recording applications and Make-Ready work quotes.
Create/update/close work orders in SAP to track labor and equipment time for field inspections, Make-Ready work, and Line Engineering review.
Bill external entities for project costs, requested services, and/or billable projects.
Maintain superior customer service and resolve issues as they arise; ensure timely responses to both internal and external customers.
Track program statistics for benchmarking.
Bachelor's degree in public or business administration or directly related field
2 years of analytical and/or program coordination/management work in area related to assignment
*Equivalency: 1 year of experience = 1 year of education
Selection Process & Supplemental Information
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress.
One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.
Tacoma Power (https://www.linkedin.com/company/tacoma-power/) is an almost 100% hydroelectric, municipally-owned public power utility, located in Tacoma. We serve approximately 180,000 customers as one of the three operating divisions of Tacoma Public Utilities, alongside Tacoma Water and Tacoma Rail. As one of the most livable, walkable cities in the country, you'll find that Tacoma is a great fit for all interests with places to bike, run, hike, and explore, the perks of a big city, and the charm of a small town.
Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
Applications will be reviewed as they are received for interview consideration.
Reference checks will be conducted on final candidates and appointment is subject to passing a background check.
Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 prior to 4pm on the closing date of this posting.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc.), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application. I understand that any form of cheating or falsification will disqualify my application for further consideration.
Do you have a Bachelor's degree in public or business administration or a directly related field?
Do you have 2 years of analytical and/or program coordination/management work in area related to assignment?
Describe your experience and training in permitting processes, interpreting contract language and analyzing data.
Describe your knowledge of electric utility and/or telecommunications equipment?
Describe your familiarity with SAP business systems software including customer billing and account management?
One of the City's Principles that guides us is Equity. Describe what equity means to you and describe any experience you have working with diverse groups of people.
Please tell us how you learned about this job opening
Job Interest Card Notification
Union job posting
City of Tacoma Employee
Online job board posting
Word of mouth
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City of Tacoma
Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
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