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Job Information

Lenovo Executive Assistant Project Coordinator in São Paulo, Brazil

Executive Assistant Project Coordinator

General Information

Req #

WD00065000

Career area:

Project Management

Country/Region:

Brazil

State:

São Paulo

City:

JAGUARIUNA

Date:

Monday, May 13, 2024

Working time:

Full-time

Additional Locations :

  • Brazil - São Paulo - São Paulo

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$62 billion revenue global technology powerhouse, ranked #217 in the Fortune Global 500, employing 77,000 people around the world, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver smarter technology for all, Lenovo has built on its success as the world’s largest PC company by further expanding into growth areas that fuel the advancement of ‘New IT’ technologies (client, edge, cloud, network, and intelligence) including server, storage, mobile, software, solutions, and services.

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com , and read about the latest news via ourStoryHub (https://news.lenovo.com/) .

Description and Requirements

Do you thrive in a fast-paced IT environment where you can wear multiple hats? Are you a master organizer with a knack for getting things done? If so, then this exciting hybrid role might be perfect for you!

We are seeking a highly motivated and detail-oriented individual to join our team as a Executive Assistant Project Coordinator. In this unique position, you will split your time between supporting the smooth operation of our executive's schedule and projects. This position is part of a global team, participating in projects and providing support to teams in different countries and time zones. Our work hours are flexible to meet the needs of our global team.

Key Responsibilities

  • Manage project lifecycles, from initiation and planning to execution and closure.

  • Develop and maintain project timelines, budgets, and resource allocation plans.

  • Track project progress, identify and mitigate risks, and communicate effectively with stakeholders.

  • Utilize project management tools and methodologies to ensure project efficiency.

  • Prepare clear and concise project reports and presentations for the executive team.

  • Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.

  • Anticipate and proactively address the executive's needs, ensuring a smooth and efficient workflow.

  • Draft correspondence, presentations, and reports as needed.

  • Host “All Hands” meetings, staff meetings, and employee round tables with leadership.

  • Manage travel logistics, including booking flights, hotels, and transportation.

You are a great fit for this role if you have:

  • Proven experience in project management methodology (e.g.,Prince2, PMI, Agile…).

  • Excellent organizational, time management, and communication skills.

  • Strong attention to detail and a proactive approach to problem-solving.

  • Ability to prioritize multiple tasks and work effectively under pressure.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.

  • Discretion and diplomacy in handling confidential information.

  • Excellent interpersonal skills and the ability to build strong relationships.

Bonus points for:

  • Experience working in a similar fast-paced environment within the IT industry – ideally PC / Mobile Services

  • Comfort with public speaking, hosting meetings and training sessions for a large organization

  • Familiarity with leading projects in complex organizations

Additional Locations :

  • Brazil - São Paulo - São Paulo

  • Brazil

  • Brazil - São Paulo

  • Brazil - São Paulo - São Paulo

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