Job Information
CBRE Senior Lease Administrator in Sydney, Australia
Senior Lease Administrator
Job ID
168696
Posted
24-Jun-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative, Property Management
Location(s)
Sydney - New South Wales - Australia
Support one of our premier client portfolios
Provide a high level of customer service to stakeholders
Premium Assets based in the heart of Sydney CBD
As a Lease Administrator, you will be responsible the general maintenance and accuracy of lease/tenant information within the Yardi system.
The role is Dexus focused so the Lease Administrator can build and maintain strong relationships with the Dexus Property Management and CBRE/Dexus Finance teams in particular. It also allows the Lease Administrator to become familiar with the Dexus portfolio and its tenants.
It is expected that the Lease Administrator will demonstrate superior client service attributes in their dealings with Dexus, their colleagues and with tenants.
The role requires a strong attention to detail, the ability to organise and prioritise tasks, strong written and verbal communication skills as well as the ability to remain flexible.
The Senior Lease Administrator is encouraged to actively participate in team discussions and initiatives, such as identifying opportunities to improve processes and systems.
Key Responsibilities:
Maintain all lease information in system to enable accurate and timely recognition of income and reporting of tenancy schedules including:
Set-up and interpretation of leases and licences
Area Management
Rent Reviews
Reimbursable Expenses
Outgoings (including cleaning)
Turnover rent and capped occupancy charges
Other special conditions and ad-hoc charges, as required
Lease amendments
Issuing of leasing deposits
Set-up accurate billings for rent roll in line with the Dexus policy, including distribution of invoices.
Build strong relationships with Property Managers and tenants to ensure accurate flow of information.
Follow up of Public Liability insurance letters in Yardi.
Monthly follow up with tenants to ensure outstanding Bank Guarantees are obtained and update status in Yardi.
Provide administrative support to the Property Managers around bad debt write offs
Participate in regular meetings with Dexus, ensuring that all reporting requirements are met by the due dates, that all queries are dealt with promptly and that all deliverables are accurate and to the Dexus specifications
Adhere to CBRE and Dexus policies, procedures and risk management systems
Mentoring of junior staff.
Experience
Minimum of 3 year’s property/administration experience including with commercial property management systems
Knowledge of leases and ability to interpret leases and licenses and other property documentation.
Knowledge of Retail Leases Act.
Required Knowledge & Skills:
Intermediate level in core Microsoft packages – particularly Word, Excel and Outlook
Excellent verbal and written communication skills in order to liaise with Dexus, their tenants and colleagues including reports and documentation
Excellent time management and organisational skills with the ability to manage workflow and priorities and meet deadlines for several client contacts
Ability to work under minimum supervision and accept instructions from manager and/or client
Customer service focus and performance outcome orientation with all colleagues and Dexus at all levels
Excellent attention to detail and high level of accuracy.
Why CBRE?
At CBRE, our people enjoy the opportunity of working in a global real estate and property services organisation with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best.
What’s in it for you?
People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development, and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships, and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
Can we inspire you to join us?
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
This is the place where talented people who want to do impactful work can realise potential in every dimension.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you! #WeAreCBRE
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)