Job Information
Boehringer Ingelheim Medical Team Admin Assistant (Part time - 0.6 FTE) in Sydney, AU, Australia
The Position
Reporting to the Head of Medical Affairs Specialty Care, an exciting opportunity has arisen to come and join our high performing medical team!
Your role as the Medical Team Admin Assistant is to provide administrative support to the Medical Affairs Team.
Tasks & Responsibilities
Work closely and cross-functionally interacts with other relevant Regional Operating Unit (ROPU) partners to develop local strategies and activities which are aligned with and/or support the global ones.
Ensure accurate filing of correspondence and code of conduct files.
If required, coordinate the travel and booking of Medical Affairs staff to attend various courses and conferences.
Coordinate the travel and booking of international HCPs who are sponsored overseas or invited to speak in Australia & New Zealand
Provide procurement support including raising POs, processing invoices, tracking budget spend, writing contracts using standard templates, etc...
Submit HCP cross-border requests in X-CEVAS
Collation of TOV spend, including HCP, grants, and sponsorships.
Event management
Organization of internal meetings and conferences
Event Management for external meetings in Veeva
Answering telephone queries (when necessary)
Providing specific project administrative support as requested
if required, providing back up support to the Executive Assistant Medicine, other Medicine Teams.
Requirements
Minimum 2 years modern admin support experience.
Project management experience is desirable.
Proficient in Microsoft Office tools
Excellent written and verbal communication skills.
High energy, enthusiasm, and attention to detail
Able to manage competing demands across multiple sub-functions, while being able to find operating efficiencies.
What we offer
Boehringer Ingelheim offers a competitive remuneration, attractive bonus scheme, health insurance, employee assistance program, development programs and career development opportunities.
We want the best to apply
Boehringer Ingelheim is a global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and foster an inclusive environment which benefits our people, patients, and communities.
How to apply
If you would like to be part of this highly driven and successful team, please submit your CV and a covering letter addressing the key criteria above.
You must have the right to live and work in this location to be considered for this opportunity.
Thank you for taking the time to consider a career opportunity with Boehringer Ingelheim. As part of our efforts toward continuous process improvement, you may receive a short survey pertaining to this recruitment process. We really appreciate your honest feedback. Thank you.
It is Boehringer Ingelheim's policy not to accept speculative resumes from Agencies unless the role has been released directly to the agency. If we require your assistance on any roles, we will contact you at the time.
Position Area
Human Pharma
Position Location
New South Wales
Organization
BI - Australia
Schedule
Part Time
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All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.