Job Information
The Walsh Group Administrative Assistant in Sunnyvale, California
Overview
Walsh is currently seeking an Administrative Assistant for our Water Division , helping support our projects in Sunnyvale and San Jose, CA .
The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
Challenging, complex work
Creative and innovative problem-solving environment
Supportive, communicative managers who reward hard work
Opportunities for growth, training, and development
Flexibility in career path & progression
Opportunities to work and live all over the United States
Responsibilities
Provides general administrative support; duties may include following:
Data entry and reporting
Processing invoices, check requests or other departmental paperwork
Maintenance of SharePoint sites and/or a document library
Tracking department certifications and other administrative duties as assigned.
Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
May coordinate the schedule for conference rooms.
Orders office supplies and wearables though corporate provided vendors.
May perform basic internet research, compile lists and gather information from other departments.
May perform general administrative support for a project:
General HR or PTO recordkeeping
Basic Payroll Administration duties
Change Order Processing or other project related administration
Qualifications
High school diploma or GED required
Associates degree or some administrative training is a plus
Previous construction experience is a plus
1 year of experience in an office setting
At least 1 year of relevant experience
Ability to work in a fast-paced environment
Ability to take direction and prioritize responsibilities
Solid written and verbal communication skills
Ability to maintain discretion at all times
Proficient with MS Office Programs
Salary Range: $27-$40/Hr.
The Walsh Group offers competitive wages and benefits, including:
Medical, Dental & Vision Insurance
Generous Vacation Time & Paid US Holidays
Company 401(k) Matching Contributions
Flexible Spending Accounts (FSA)
Employee Assistance Program (EAP)
Commuter Benefits Program
Maternity Leave Policy
Short and Long-Term Disability Insurance
Term Life and AD&D Insurance
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com .
An Equal Opportunity Employer, Disability/Veteran
Job Locations US-CA-Sunnyvale | US-CA-San Jose
Requisition ID 2024-12345
Position Type Experienced - Full-Time
Category Administrative/Clerical
Division Water