Job Information
Raymond James Financial, Inc. Senior Administrative Coordinator in St. Petersburg, Florida
Description
Job Summary
Utilizes knowledge and skills gained through experience or training to provide advanced administrative support of a function within a unit or department through clerical skills. Communicates information with internal and external customers and adapts procedures, processes, and techniques to accomplish the requirements of the position. Serves as a resource to others in the resolution of complex problems and issues.
Essential Duties and Responsibilities
Applies advanced skills and procedures appropriate for the position within assigned functional area
Performs duties and tasks that reflect substantial variety and complexity. Assists others in the resolution of complex problems and issues
Schedules, reports, and tracks information for department
Collects and enters marketing related billing data into the customized billing system
Process invoices in AP system
Work with account team sin the invoice clearance process, which includes validating, investigating and resolving discrepancies to ensure timely resolution
Compiles data for reports and collates into a single report
Assists in preparing, reviewing, or auditing reports
Assists with more complex research and investigation. May prepare analysis of information
May assist in orienting and training lower-level employees
May assign and check the work of lower-level employees and/or be designated as “lead” worker
Performs other duties and responsibilities as assigned
Qualifications
Knowledge of
Basic office practices, procedures and methods
Basic mathematical calculations
Key internal and/or external contacts to request assistance from or utilize expertise
Skill in
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
Ability to
Build solid, effective working relationships with others
Coach others in the development of their skills
Execute instructions and request clarification when necessary
Provide courteous, timely service when addressing customer questions and concerns
Speak clearly and concisely
Convey information clearly and effectively through both formal and informal documents
Constructively work under stress and pressure when faced with high workloads and deadlines
Plan, organize, and coordinate work assignments
Promote team cohesiveness, cooperation, and effectiveness
Work independently with minimal supervision
Education/Previous Experience
- High school diploma or equivalent with a minimum of six (6) years’ experience in customer service or an office environment
OR
- An equivalent combination of education, experience and/or training
Licenses/Certifications
- None required
Job: Marketing
Primary Location: US-FL-St. Petersburg-Saint Petersburg
Organization Marketing
Schedule Full-time
Job Shift Day Job
Travel No
Req ID: 2402068