Student Veterans of America Jobs

Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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Job Information

CITY OF SOUTH BEND Administrative Assistant II - Organic Resources in South Bend, Indiana

ITLE

Administrative Assistant II - Organic Resources

OPEN DATE

3/1/2024

CLOSE DATE

FULL-TIME/PART-TIME

Full-Time

EXEMPT/NON-EXEMPT

Non-Exempt

BARGAINING / NON-BARGAINING

Non-Bargaining

DIVISION

Public Works

LOCATION

Utilities/Organic Resources

REPORTS TO

Director of Wastewater Operations

SCHEDULE

Monday - Friday, flexible schedule of 8 hours between 7a-5p. Occasional Saturday from April - October, 9a-1pm

PAY RATE

$41,000 to $45,000 annually

DESCRIPTION

Salary - $41,000 to $45,000 annually

JOB SUMMARY:Performs administrative duties as directed for Environmental Services/Organic Resources Facility (ORF). Must have excellent customer service skills. Must maintain the maintain all electronic and paper records for ORF relating to daily operation, Compost Registration, Biosolids Land Application and for the USCC and Compost Certification.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Handles incoming telephone calls and routes them to appropriate person/department.
  • Runs the customer service window, takes payments and fields questions.
  • Answers questions directed to ORF by 311
  • Creates PO requests as needed and monitors budgets for parts and vendor services.
  • Tracks customer billing invoices and creates invoices monthly for payment by those customers.
  • Distributes all incoming US mail, interoffice mail and handles outgoing mail.
  • Tracks tons of trash removed from yard waste and maintain reports of those weights.
  • Types/edits correspondence, creates spreadsheets and reports for department as directed.
  • Records and maintains daily, weekly, monthly, and yearly records/reports for ORF.
  • Maintains and updates related records as required.
  • Radio dispatch of Heavy Equipment Operators.
  • Radio communication with other City departments.
  • Assumes additional duties and responsibilities as assigned.

EDUCATION AND/OR EXPERIENCE:

  • Graduate from high School and/or some college work or business course work in professional business practices including clerical, computer experience and customer service face to face or by telephone.
  • Three years of related work experience or any equivalent combination of related education and experiencein an office environment. A successful candidate must possess strong customer service, problem solving skills, proficient in grammar, with the ability to function independently in a fast-paced, high volume work environment.
  • Strong computer skills, especially in Microsoft Word, Excel spreadsheet and database management are a must.

NECESSARY KNOWLEDGE AND ABILITIES:

  • Working knowledge of computers and of modern office practices and procedures.
  • Ability to perform basic office procedures, ability to communicate effectively, verbally and written.
  • Ability to establish successful working relationships.
  • Ability to maintain orderly and accurate files, records, and reports.
  • Ability to perform required work without direct supervision.

TOOLS AND EQUIPMENT USED:Telephone, computer, photocopier/fax/scanned document, 10 key calculator, base radio, various office tools and/or equipment.

PHYSICAL DEMANDS:(The physical demands described here are a representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable an individual to perform the essential functions.)While performing the duties of this position, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers, handle/operate objects, tools, or controls and reach with hands and arms.The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision and the ability to adjust focus.

WORK ENVIRONMENT:(The work environment characteristics desc ibed here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be to enable an individual with disabilities to perform the essential functions.)The work environment for this type of work is quiet conditions of a private office or that moderate noise of computers and printers. On occasion may be responsible for taking compost samples for testing which requires limited exposure to outside weather conditions.

POSITION REQUIREMENTS

REQUIRED

Pre-employment Drug screen and Background check

ABOUT THE ORGANIZATION

South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing col

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