Student Veterans of America Jobs

Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

Here are a few things you should know:
  • This site is mobile friendly. You do not need a log-in or password to access information.
  • Jobs on this site are original and unduplicated and come from three sources: the Federal government, state workforce agency job banks, and corporate career websites. All jobs are vetted to ensure there are no scams, training schemes, or phishing.
  • The site is refreshed daily to remove out-of-date content.
  • The newest jobs are listed first, so use the search features to match your interests. You can look for jobs in a specific geographical location, by title or keyword, or you can use the military crosswalk. You may want to do something different from your military career, but you undoubtedly have skills from that occupation that match to a civilian job.
Home View All Jobs (2,295,882)

Job Information

CITY OF SOUTH BEND Administrative Assistant (Admin Assistant - Administrative Assistant II - Water Works Olive St) in South Bend, Indiana

TITLE

Administrative Assistant II - Water Works Olive St

OPEN DATE

3/8/2024

CLOSE DATE

FULL-TIME/PART-TIME

Full-Time

EXEMPT/NON-EXEMPT

Non-Exempt

BARGAINING / NON-BARGAINING

Non-bargaining

DIVISION

Public Works

LOCATION

Utilities/Water Works/Olive Street

REPORTS TO

Director of Water Treatment / Maintenance Manager (North Station)

SCHEDULE

Monday-Friday, 8am to 4:30pm

PAY RATE

Salary Range is $42,000 to $47,000 annually

DESCRIPTION

Salary range is $42,000 to $47,000 annually

SUMMARY:Performs routine administrative duties as directed for the Water Works Distribution Department. Works within the Citys financial software system to initiate purchases and manages invoices processing and tracking. Must have excellent customer service skills. Must keep accurate and updated files for Water Works records and paperwork. Must be familiar with Water Works Distribution processes. Must provide back-up assistance, as needed, to department in processing bi-weekly payroll using time keeping software which includes reviewing employee timecards for accuracy, working with Supervisors to make any required corrections, printing and reviewing pre-check reports, filing payroll registers and distribution reports, and answering employee questions.

SUPERVISION EXERCISED:Not applicable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.

  • Performs Accounts Receivable duties such as invoice preparation and management, and processing of receipts.
  • Accounts payable activities for Water and associated projects
  • Works within the Citys HR system to include personnel changes, payroll,
  • Generates financial reports, research purchase and invoice history and other functions related to budget and procurement.
  • Track KPI measurements from work groups in Water Distribution.
  • Maintains accurate records and files, (daily, weekly, monthly, and yearly for all represented Departments within).
  • Greet those coming to the front counter for meetings, appointments, etc. if needed.
  • Handles incoming telephone calls and routes them to appropriate person/department if needed.
  • Distributes all incoming US mail, interoffice mail and handles outgoing mail.
  • Types/edits correspondence and create spreadsheets and reports for department as directed.
  • Schedules department staff meetings.
  • Assists with data entry into maintenance management software programs.
  • Maintains and updates related records as required.
  • Must become familiar with acronyms for Water Distribution.
  • Assumes additional duties and responsibilities as assigned by Management.
  • Responsible for the compiling of the Annual Report for the Distribution Department.

NON-ESSENTIAL/MARGINAL FUNCTIONS:Assumes additional duties and responsibilities as assigned.

QUALIFICATIONS:To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

  • H.S. Graduate or equivalent education, and/or some college, business courses, or working in a professional office.
  • Must have practiced clerical, computer experience and customer service face to face or by telephone.
  • Three years of related work experience or any equivalent combination of related education and experience in an office environment

KNOWLEDGE, SKILLS, AND ABILITIES PREFERRED

  • Working knowledge of computers and of modern office practices and procedures.
  • Strong computer skills, especially in Microsoft Word, Excel spreadsheet and database management are a must.
  • Ability to perform ba ic office procedures, ability to communicate effectively, verbally and written.
  • Must possess strong customer service, problem solving skills, proficient in grammar, with the ability to function independently in a fast-paced, high volume work environment.
  • Ability to establish successful working relationships, ability to maintain orderly and accurate files, records, and reports.
  • Ability to make sound decisions; problem solving.
  • Ability to perform required work without direct supervision.

CERTIFICATES, LICENSES, REGISTRATIONS:Valid Drivers License Required.

EQUIPMENT:Telephone, computer, photocopier/fax/scanned document, ten key calculator, various office tools and/or equipment.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to suc

DirectEmployers