Job Information
CBRE Facilities Coordinator (EOI) in Singapore, Singapore
Facilities Coordinator (EOI)
Job ID
107509
Posted
10-Jan-2024
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Singapore - Singapore
Events
• Primary Coordinator for conferences and big group events
• Liaise with requestor/user to support the development of and understand the requirements for each event.
• Maximising meeting space utilisation by supporting the reservation and meeting space management process working with customers and the team to effectively use meeting space including addressing space conflicts and negotiating space needs.
• Supporting day-of execution including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed.
• Managing and fostering relationships with team/vendors and other key stakeholders through effective communications, collaboration, and engagement.
• Performing post event duties such as expense processing, event success assessments and assisting collecting feedback from requester.
• Generate and track reports for meeting rooms, events, and calls.
• Follow department policies, procedures and service standards.
• Assist and actively participate in the annual events such as fire drills, building power shut down etc.
Operations
• Manage general administrative / soft services activities such as Janitorial, etc. and any other duties as assigned
• Inspect the office every day to ensure all office equipment work properly
• Ensure the day-to-day operations excellence for sites under your management and coordination
• Ensure set SLAs (Service Level Agreements) / KPIs (Key Performance Indicators) fulfilled for self-service request/ helpdesk
• Asset / Inventory Management
• Day-to-day “Operational” Management of vendors to ensure required vendors are assigned within SLA response time, to attend to facilities-requests and ensuring No “Down-time” on critical items and/or escalated customer complaints.
• Ensure all Facilities related documentation is filed and inventoried properly at site.
• Make sure a timely submission of invoice from the vendor to the finance department and payment are made on time.
• Managing and overseeing of pantry supplies, stationery/first aid items replenishment
• Coordinate with Housekeeping to ensure that pantry and vending machine items are always in stock
• Ensure all employee services are managed and delivered as per customer expectation /satisfaction within SLAs/KPIs; Any adhoc/special requests to have the necessary approvals prior to implementation
• Assist in the preparation of reports and analysis
• Other adhoc task assigned from time to time depending on business requirements
• Supporting day-of execution including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed
• Managing and fostering relationships with team/vendors and other key stakeholders through effective communications, collaboration, and engagement
• Follow department policies, procedures and service standards
• Assist and actively participate in the Annual events such as Fire Drill, Annual shut down etc.
Finance Management
• Verify all vendor payment, GR, invoicing etc
• Support to issue PO for adhoc requirements
Key Result Areas
• Ensure client satisfaction and successful implementation of services
• Ensure the KPI Targets for the Account are met
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)