Job Information
University of Washington EXECUTIVE ASSISTANT in Seattle, Washington
Req #: 231885
Department: UW INFORMATION TECHNOLOGY
Appointing Department Web Address: https://itconnect.uw.edu/uwit
Posting Date: 03/07/2024
Closing Info: Open Until Filled
Salary: $5,214 - $7,820 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf) Although open until filled, please apply by 4/12/2024 to ensure consideration.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. By being deeply invested in our work, showing compassion in our interactions, and embodying the spirit of a team player, each member contributes to a thriving community. UW is committed to attracting and retaining a diverse staff; your experiences, perspectives, and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UW Information Technology (UW-IT) is the central information technology organization for the University of Washington, responsible for strategic planning, oversight, and direction of the UW’s IT infrastructure, resources, and services. UW-IT provides critical technology support to all three campuses, UW Medicine, and research operations around the world, partnering with the UW community to enable innovation, learning, discovery, and service."
This position in UW-IT directly supports UW-IT’s Associate Vice President for People & Culture, the Associate Vice President for Research Computing and its directors in both divisions. The position also develops, manages, and maintains several short- and long-term projects for the units within both of these UW-IT’s divisions. This position further collaborates and partners with other executive assistants across UW-IT on large-scale enterprise projects. In addition, this position serves as a resource to unit staff for department and University-wide business practices and policies.
In addition to supporting UW-IT People & Culture and Research Computing divisions, this position will also organize UW-IT’s meetings and events.
This position directly supports and receives general direction from the Associate Vice Presidents for People & Culture, and Research Computing and its directors for both divisions. This person is independently responsible for structuring and completing projects and assignments, necessary procurement of resources following established guidelines, and coordinating divisional responses and adherence to divisional deadlines.
REQUIREMENTS: • Bachelor’s Degree in Business Administration, Communications, or related field, or experience. • Four years’ experience in executive-level support and administration. • Previous experience in department-level support, and supporting multiple individuals. • Superior verbal, written, editing, and interpersonal communication skills. • Demonstrated ability to work collaboratively, with exceptional professionalism and confidentiality. • Advanced skills with Microsoft Word, Microsoft Teams, Excel, Outlook, PowerPoint, and an overall computer literacy. • Excellent organizational and problem-solving skills, flexibility, strong detail orientation, and sound judgment. • Ability to manage multiple work assignments that range in duration and sensitivity, while prioritizing competing demands and changing deadlines.
DESIRED: • Experience working in Higher Education, preferably at a major R1 university. • Experience working in a technical environment, and engaging and facilitating communication between both technical and non-technical stakeholders. • Experience managing, coordinating, or facilitating projects. • Familiarity with, or ability to quickly learn, University of Washington organizational structure, policies, procedures, and systems. • Previous experience with meeting and conference organization and planning. • Previous experience with Google Docs, SharePoint, and Wiki.
CONDITIONS OF EMPLOYMENT This position may require work outside of normal working hours, as necessitated by projects or events.
This position is hybrid and is an open office environment.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.