Job Information
Amazon Executive Assistant, Global Stores, Ads, and Executive Communications in Seattle, Washington
Description
The Communications and Corporate Responsibility organization (CCR) is seeking a self-motivated, highly organized, and intuitive Executive Assistant to support the Vice President of Global Stores, Ads, and Executive Communications.
This role is responsible for coordinating and managing complex calendars across multiple time zones, arranging both international and domestic travel, and organizing events and meetings. Additionally, the role involves maximizing team efficiency and productivity, serving as a primary point of contact between team members and leadership, and fostering effective communication and collaboration. The Executive Assistant will partner with leaders, business partners, stakeholders, and Executive Assistants across the company to achieve key deliverables.
You will thrive in a fast-paced and growing environment and have exceptional attention to detail. Experience in handling confidential information with discretion and the ability to adapt to changing workloads and priorities are crucial. Preferred attributes include creativity and initiative in problem-solving and task management, and a relentless ability to take action quickly with the necessary details.
Key job responsibilities
Manage complex calendars, prioritize meetings, and coordinate large-scale events.
Complete expense reports proactively.
Coordinate travel arrangements, including both domestic and international.
Drive key team activities such as staff meetings, team morale events, and offsites.
Track and ensure the completion of key deliverables, and follow up on outstanding items.
Act as a liaison between the team and key stakeholders.
Handle confidential materials and information with discretion.
Develop and maintain new mechanisms to maximize team efficiency.
A day in the life
Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
Work/Life Balance
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
About the team
The Global Stores, Ads, and Executive Communications team works to continuously strengthen Amazon’s companywide reputation and build awareness globally that Amazon is the best place to shop, sell, advertise products, and seek healthcare because of the selection, value, and convenience we provide customers, businesses, brands, selling partners, and authors.
Basic Qualifications
5+ years of executive assistant experience
Experience with executive level calendar management
Experience working with large global teams
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
Preferred Qualifications
Experience in a fast-paced, high-tech company
Experience leading process improvements
Experience designing processes to maximize efficiency
High level of integrity and discretion
Ability to complete complex tasks quickly with little to no guidance
Superior attention to detail
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.