Student Veterans of America Jobs

Job Description: Perkins Coie is seeking a Legal Practice Assistant (Legal Secretary) in our Business practice group. The Legal Practice Assistant will provide highly varied and complex administrative support with minimal supervision to designated attorneys, other Legal Practice Assistants, paralegals, and the firm. As a member of the Perkins Coie LLP business professional support team, this position is also responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the Legal Practice Assistant is expected to maintain the highest level of professional conduct and confidentiality. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Proactively maintain an overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and business professionals as required. Process and route incoming mail, faxes, and electronic communications upon receipt as well as prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, and arrange for messenger services as needed to meet deadlines. Coordinate with docketing specialist, including reviewing docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements. Coordinate preliminary conflict checks with Professional Standards to ensure the attorney and firm's ability to represent the requesting party. Prepare new client/matter intake forms and engagement letters. Assist with the billing process, including daily time entry-entering, proofreading, spellchecking, and releasing-distributing monthly proformas, reviewing and editing prebills, and preparing final version with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients including conference room and visitor office scheduling, meals, preparation of materials, and arrangement with third parties if needed (e.g., court reporter/videographer). Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices (office dependent). Create stock certificates and large shareholder/stockholder mailings/mail merges. Create closing bookmarked PDFs (for simple financings and amendments to reorganizations and M&A deals). Coordinate client events and receptions. SPECIFIC SKILLS PREFERRED Excellent organizational skills for prioritizing workload. Solid knowledge of library operations and records storage procedures for retrieving materials and files for casework. Knowledge of records management. Working knowledge of state and federal court and administrative agency rules, procedures, and deadlines. Thorough understanding of legal terminology and procedures pertinent to the ar