Job Information
GE Vernova Wind Executive Administrative Assistant in Schenectady, New York
Job Description Summary
Role Summary/Purpose:
Reporting to the GE Vernova Wind Segment Product Management Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals; and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.
Job Description
Roles and Responsibilities
Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
Manage a range of general administrative services including ordering supplies and invoice processing
Maintain distribution lists, create the draft for organizational announcements and distribute
Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
Manage Workday transactions and pull reports as needed
Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues
Handle confidential data and matters discreetly and professionally
Create and manage purchase orders as needed; manage outgoing shipments as needed
Maintain gratitude plan with communications for moments that matter (ie birthdays, anniversaries, major life events for team)
Work as a team player with others
Special projects as required
Required Qualifications
Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant , or equivalent experience/ knowledge
Minimum three years’ experience in event planning, administrative support, or complex project management or equivalent experience
Desired Characteristics
Outstanding interpersonal skills
A collaborative team player yet able to work independently
Ability to creatively solve problems and drive best outcomes
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
Ability to successfully manage competing priorities
Highly results driven with exceptional follow through
The salary range for this position is $68,000 - $102,000 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available health and welfare benefits include healthcare, prescription drug, dental, and vision coverage; savings account options (such as a Health Care Flexible Savings Account, Health Reimbursement Account, Limited Purpose Flexible Spending Account, and Dependent Care Flexible Spending Account); and an employee assistance program. Additional benefits include a defined contribution 401(k) plan, employee life insurance, optional dependent life insurance, employee accidental death or dismemberment insurance coverage, short-term disability, optional long-term disability, pre-tax transportation/commuter program, paid holidays, paid time off, parental leave, a layoff plan for salaried employees, tuition refund program, use of CariLoop, adoption assistance, optional identity theft prevention insurance, optional personal legal assistance, and optional personal excess liability insurance.