Job Information
Siemens Administrative Assistant in Santiago de Queretaro, Mexico
Job Family: Internal Services
Req ID: 424173
We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.
Why you’ll love working for Siemens!
• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get rewards for them!
• Diversity and inclusivity focused.
We are looking for a highly motivated assistant to support the Quality Control Team that coordinates the factory acceptance test (FAT) events with Customers. The ideal candidate should be proactive, positive, and eager to learn the related tasks.
Area of Responsibility
• Supporting with the FAT team in terms of communication (email, telephone, etc.), coordination (agenda) and information management.
• Collaborate and support for the reception related activities, being the first point of contact for the visitors, the successful applicant will be enthusiastic with exceptional customer service skills.
• Maintaining an excellent relationship with the security teams and register all external visitors.
• Managing the reception inbox/calendar ensuring all requests for meetings are dealt with promptly and confirm with meeting host / organizer booking is made.
• Supporting meeting hosts to coordinate any catering arrangements.
• Being polite, courteous, and friendly with colleagues, Siemens management and customers, building relationships with key people and resolving issues as and when required.
• Providing administrative support assisting with photocopying and binding.
• Supporting colleagues to research and book international travel arrangements and accommodation where required.
• Creating purchase orders in the designated system, managing the order process to include validating supplier invoices once goods/services are provided.
Qualifications & Experience:
• Bachelor’s degree in business administration, communications, or a related field.
• Educational background and experience include office management, administration or similar,
• 1 to 3 years on a similar role.
• Proficient in Microsoft Office software and productivity tools.
• Great communicator in Spanish and English (Minimum B2), both written and spoken, and interpersonal skills.
• Professional, confident and proactive, with exceptional customer facing skills.
• Team player with a flexible approach to supporting others.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.