Job Information
Enterprise Bank & Trust Administrative Assistant- Facilities Management in Santa Fe, New Mexico
Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive.
With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities.
Together, there’s no stopping you!
Job Title:
Administrative Assistant- Facilities Management
Job Description:
Summary
Provide administrative support for the Facilities Department.
Essential Duties & Responsibilities
Provide administrative support for the Facilities Department including scheduling appointments and meetings; arranging travel; preparing expense reports; and composing correspondence
Ensure all invoices are reviewed, approved and paid timely and according to Finance Dept and other requirements
Coordinate departmental meetings, including organization, communication and distribution of meeting materials
Provide administrative support for all legal contract activity, to include tracking critical dates, maintaining version control of drafts, filing final drafts, and updating databases
Timely and accurate issuance of access control badges, fobs, etc.
Provide exceptional customer service when handling telephone calls, vendors, associates, and clients
Generate reports and coordinate information for presentations
Timely and accurate handling of incoming facilities service requests and preparation of reports
Timely and accurate handling of facility, equipment, fire, and security inspections, licenses, etc.
Order and maintain supply inventories including office supplies, printed materials, furniture, and equipment
Draft, update and maintain departmental procedures
Perform other duties as required
Qualifications
Team-oriented, possess a positive attitude and work well with others
Excellent interpersonal and customer service skills
Strong organizational skills and detail-oriented with high degree of accuracy
Ability to adapt, prioritize, handle multiple tasks, and work independently in a constantly changing environment
Strong written and oral communication skills
Strong math and problem solving skills
Ability to handle sensitive information with complete confidentiality and professionalism
Ability to operate standard office equipment, such as, computer workstations, calculators and copier
Ability to travel to branch offices, if necessary. Less than 5% travel time
Ability to lift 25 lbs. or 50 lbs. with assistance
Bilingual in Spanish and English helpful
Supervisory Responsibilities
- None
Education and/or Experience
Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training.
Prior real estate, facilities, maintenance, or property management experience, a plus
Valid driver’s license. Must have own vehicle and ability to travel to branch offices, if necessary.
Computer and Software Skills
Microsoft office suite
Google Mail and Calendar
Bankway
Salesforce
Certifications, Licenses, and Registrations
- None
Equal Opportunity Statement:
Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at hr@enterprisebank.com .
Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings. If you would like more information about your EEO rights as an applicant under the law, please download the Equal Employment Opportunity is the Law poster HERE (https://link.zixcentral.com/u/324ca55e/qL5ePJcS6RG7hzIZh3soMg?u=https%3A%2F%2Fwww1.eeoc.gov%2Femployers%2Fposter.cfm) .