Job Information
DLA Piper Office Manager in San Juan, Puerto Rico
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center (https://mandatoryview.com/?LicenceId=09b17fa3-b781-4022-bfdd-ec61a570463c&ProductType=OnlineApplicant) .
DLA Piper is, at its core, bold, exceptional collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
If you are a highly talented Office Manager, we want to hear from you!
This position is located in our Puerto Rico office.
Minimum Requirements:
4 years’ experience in Management in a professional services or law firm environment
Strong professional presence and leadership skills
Excellent interpersonal skills to interact with peers, lawyers, business professionals, and department management on a daily basis
Strong organizational, delegation and problem-solving skills to interpret and resolve issues as they arise
Ability to drive firm initiatives and develop a positive and inclusive office culture
Ability to multi-task and work effectively in a fast-paced environment and demonstrate strong technical and analytical skills
High School Diploma or GED
Must maintain confidentiality and demonstrate good professional judgment
Business/professional level Spanish and English speaking and reading/writing
Preferred Requirements:
Bachelor's Degree
Experience with facilities management
Knowledge of basic accounting principles to include budget management
What will your day look like?
As an Office Manager, you will oversee and support the daily administrative duties in the office and ensure that the office is operating smoothly. In this role, you will work closely with office and department leadership to ensure the overall office needs are met and drive office engagement and culture, fostering a positive team environment.
You will oversee the office hospitality and reception to ensure protocols and processes are adhered to, relaying information and escalating issues to the operations manager and office managing partner. You will serve as the liaison with the landlord and building engineering. You will provide onsite IT, Information Governance, and other department support as needed, escalating issues to the appropriate department manager. You will also handle onsite needs and collaborate with other departments for new hires and departures. You will assist with office layout planning and office moves.
You’ll maintain office administration and operations budgets for all areas of responsibility. You will also review related budgets, invoices, vendor payments, etc. on a regular basis to ensure adherence and report status and variances to office and department management.
You’ll identify opportunities for process and office management improvement and relay the same to office and department management. You’ll represent and support firm decisions and initiatives, ensuring firm procedures and policies are followed. You will also support large projects and programs in the office which may include IT, HR, D&I, Accounting/Billing, Client Events, etc. You will participate in and/or help socialize rollouts of the same. You will maintain confidential information in a professional and trustworthy manner. You will complete timely reports and communicate with the regional office administrator and office managing partner, relaying information and escalating office, employee relations, or other issues/challenges.
Additionally, you will collaborate with the office managing partners, marketing department, and various committees to create meaningful office and business professional relations events. You will schedule and provide onsite support in collaboration with the regional office administrator for local partner meetings. You’ll ensure the success of local meetings and events in collaboration with the onsite team. You will also be responsible for office communications regarding building notices, firm holiday notices, and other announcements as appropriate.
To learn more about DLA Piper, please visit our website (https://www.dlapiper.com/en/us/) .
We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success.
General & Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
Provide timely, accurate, and quality work product;
Successfully meet deadlines, expectations, and perform work duties as required;
Foster positive work relationships;
Comply with all firm policies and practices;
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in onsite meetings as needed;
Perform all other duties, tasks or projects as assigned
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands, Work Environment, and Other Requirements
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Application Process:
If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com (ecareers@us.dlapiper.com) . Please add noreply@dlapipercareers.us to your list of safe senders.
Applicants must apply directly online instead of sending application materials via email.
No immigration sponsorship is available for this position.
Agency applications will not be considered.
Job: Operations/Facilities Management
Organization: Operations & Facilities
Title: Office Manager
Location: Puerto Rico-San Juan
Requisition ID: 24000168