Job Information
The Brattle Group Facilities Services Assistant in San Francisco, California
The Brattle Group, a privately held, global economics consulting firm, is looking for a Facilities Services Assistant to join our San Francisco, CA office. The Facilities Services Assistant is responsible for the daily general office maintenance including but not limited to: serving as initial contact for employees with facilities related issues; coordinating repair and maintenance with vendors and building management; coordinating furniture and supply orders; operating mailroom and copy center. This person also provides general office support and collaborates on special projects as needed. The Facilities Services Assistant will pride themselves on providing high quality customer service as well as consistently showing accuracy, neatness, thoroughness, and adherence to the firm’s standards. This person must have an understanding of facility operations, and systems, the ability to organize and prioritize multiple tasks, and have demonstrated customer service skills with a wide range of clients, contractors, and colleagues.
Some of the day-to-day responsibilities of this role include:
Liaises with building management on all facilities-related issues to ensure efficient, cost-effective, and timely solutions in place; elevates internally as necessary
Communicates general office notifications (e.g., window cleaning, alarm testing, elevator issues, etc.) provided by Landlord to the office
Coordinates on-site needs with building management such as: contractor and vendor compliance with building regulations, including proofs of insurance, access requests, and notifications and approvals for management and security teams.
Participates in the vetting process for selecting new vendors for the office
Evaluates vendor relationships to ensure most effective procurement arrangements (e.g. florist, beverage service, snacks, etc.). As needs arise, review alternative vendors and provide recommendations. Maintains office vendor directory and contacts list.
Verifies vendor invoices for approval; tracks and follows-up on invoice disputes
Vendor recognition: maintains lists of vendors and delivery personnel responsible for issuing vendor gifts and cards, within budget guidelines set by management
Catalogues all furniture and equipment
Schedules repairs and services that ensures clean and safe furniture and equipment throughout the year, making recommendations for any additions or replacements
Responsible for procuring furniture and equipment with approval from management
Records, monitors, and enforces warranties
Requests, tracks, and administers all building-issued ID-access cards and Brattle security cards for employees, visitors, and temps, including deactivation of departed employees
Manages all office keys, including file cabinets
Assist BSSM with Emergency Response and evacuation plans efforts
Under direction of BSS Manager, works as a member of the Real Estate team on projects such as:
Remodeling or new acquisition of office space
Removals, moving, repairing and/or installation of furniture and workstations
Installation/replacement of kitchen appliances, shelving, or equipment
Ensures that new employees have all the necessary furniture and equipment
Participates in new hire orientation by providing current information packet, and conducts office tours
Maintains snack budget, tracks weekly/annual expenditures, reports, and makes recommendations as requested
Ensures overall readiness and neatness of general office space, including common areas and conference rooms
Ensures kitchen, printers, and copier stations and stationary cupboard are consistently neat and well stocked
Ensures fresh coffee is brewed and readily available first thing in the morning and consistently replenished throughout the day
Performs copying, binding, faxing, scanning, and materials distribution as requested
Distributes mail and packages; maintains postage machine; orders, restocks postage supplies
Set up meetings including: initiating or accepting meetings via video conference and logging into Zoom; assisting with preparation of materials or packets and catering
Assists Administrative/Support Leads with their different social initiatives
Serves as point of contact for archive retrieval requests. Assist Senior Administrators in preparation of files for off-site storage
Produces correspondence as necessary; copies, distributes and files information as requested
Assists with the execution of marketing initiatives including client mailings, holiday cards, etc. as directed
THE CANDIDATE
High School Diploma required; Three (3) years facilities/office experience in an office setting preferred
Basic knowledge of Outlook, Excel, and Word required
Excellent customer service skills and attitude is required
Must be able to exercise appropriate judgment as necessary
Requires the ability to concentrate and pay close attention to detail
Ability to adapt easily to change expected
Requires the lifting of boxes and moving of furniture up to 40lbs
Perform duties of a confidential nature
After hours/weekend work may be required, possible travel
Brattle offers a competitive benefits package, base salary, and bonus program for eligible roles based on individual and firm performance. The anticipated base gross salary range for this position in San Francisco is $58,000 - $63,000 annually.
THE EMPLOYER
The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has over 400 talented professionals across four continents. For more information, please visit our website. (https://www.brattle.com/)
EQUAL OPPORTUNITY
The Brattle Group is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity and expression, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), genetic information, sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, drug or alcohol abuse or alcoholism, or any other characteristic protected under applicable law.
We encourage all applicants to click here (https://www.brattle.com/equal-opportunity-employer-statement/) to review our full Equal Employer Opportunity Statement and here (https://www.brattle.com/about/diversity-equity-inclusion/) for more information on our commitment to promoting equity and inclusion across all identities and experiences.