Job Information
City and County of San Francisco Communications and Technologies Project Manager (0931) - Department of Emergency Management in San Francisco, California
The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.
Appointment Type:
This is a Permanent Exempt (PEX), Category 18 position. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.
Project Duration:
The UASI grant is an ongoing program from the Department of Homeland Security. Funding continues to be approved on an annual basis based on submittal of the grant application and budget materials. Each annual grant award is for a three-year performance period.
Application Opening: May 18, 2024
Application Deadline: No sooner than May 31, 2024 and will close any time thereafter.
The Communications and Technologies Project Manager position operates within the Management Team of the Bay Area Urban Areas Security Initiative (UASI). The Bay Area UASI Program, a division of the San Francisco Department of Emergency Management (DEM), is responsible for managing Homeland Security grant distribution to the twelve counties of the Bay Area UASI region. For more information on the Bay Area UASI, please visit: www.bayareauasi.org.
Under the direction of the Regional Program Manager, the Communications and Technologies Regional Project Manager develops regional programs and leads project planning efforts for the UASI grant funded National Priority Areas of cybersecurity and countering domestic violent extremism (DVE). This position builds public-private and other strategic partnerships; defines organizational structure; manages outside agencies, consultants and vendors; coordinates Bay Area UASI planning, training and exercise functions to meet FEMA and the National Homeland Security Program goals and objectives; coordinates, plans, and facilitates meetings; serves as department representative and subject-matter expert involving regional projects; makes decisions on programmatic policies and procedures; prepares and presents on related topics to diverse stakeholders; and performs related duties as required.
The Communications and Technologies Regional Project Manager oversees and executes all programmatic tasks associated with the application for and distribution of federal and state grants, including maintaining records, negotiating deliverables and timelines for projects, and creating agreements outlining contract amounts and terms. The position provides regional coordination, monitoring, management, and oversight of grant-funded projects and programs. The Communications and Technologies Regional Project Manager works with regional stakeholders to obtain information and make recommendations to the Bay Area UASI Approval Authority on the application for and allocation and distribution of grant funds.
Major Functions and Essential Duties
Develops, manages, and oversees the cybersecurity, emergency communications, and countering domestic violent extremism (DVE) project portfolios for the Bay Area UASI region.
Facilitates and chairs multiple work groups and sub-committees comprised of regional stakeholders and subject matter experts.
Oversees and coordinates the work of contractors and vendors and directs the allocation of resources to achieve timely outcomes and measurable goals within budget.
Monitors and analyzes project status reports from sub-grantees and contractors in order to document project progress and evaluate program effectiveness.
Plans and implements procurement strategies for planning, organization, equipment, training, and exercise projects in accordance with local, state, and federal rules and regulations.
Participates in grant budget development by providing detailed justification and persuasive arguments for proposals or initiatives. Oversees and administers project expenditures in accordance with the approved grant budget and provides executive management with early warning and practical options for timely expenditure of funds.
Consults with regional stakeholders and work group members to identify and develop effective projects; makes final and fully informed decisions regarding project goals, objectives, policies, and processes.
Modifies plans and projects to meet emerging or new needs while continuing to address regional priorities.
Consults with executive management to identify and recommend alternative approaches or improvements and implements revisions, adjustments, and changes, as necessary.
Negotiates and resolves highly complex issues by analyzing alternative solutions or approaches and recommending the most effective course of action.
Prepares presentations, reports and other documents for stakeholders and partner agencies.
Serves as regional cybersecurity and DVE subject matter expert to internal units, external departments, state and federal agencies, and Bay Area UASI Approval Authority.
Education: Possession of bachelor’s degree from an accredited college or university.
Experience: Five (5) years of experience in cybersecurity or combating domestic violent extremism, of which three (3) years must include supervising professionals.
Education Substitution: Additional qualifying work experience as described above may be substituted for the required education on a year-for-year basis for up to a maximum of two (2) years. One year of work experience is equal to 30 semester or 45 quarter units.
Desirable Qualifications:
Possession of a master's degree in Business Administration, Public Administration, Public Policy, Cybersecurity, Emergency Management or a closely related field.
Demonstrated project leadership skills (i.e., Project Management Professional (PMP) certification).
Experience with federal, state, and local rules and regulations pertaining to grants, finance, and program management principles and practices.
Familiarity with the Department of Homeland Security Grant Programs and the ability to manage records and data pursuant to grant guidelines.
Proven experience in fiscal management and oversight of large budgets.
Proficiency with the Microsoft Suite (e.g., Excel, SharePoint, Teams, and PowerPoint).
Excellent written and verbal skills with the ability to track and accurately respond to numerous communications across mediums such as email, phone, chat functions and MS Teams meetings.
Possess a high-functioning, responsive, professional work ethic.
Ability to prioritize tasks, remain flexible, and manage time to meet competing demands.
Strong ability to produce clear, concise, and well-organized reports, both orally and in writing, for various audiences requiring minimal review by a supervisor.
Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications (https://sfdhr.org/recruitment-details#qualifications) and Verification of Experience and/or Education (https://sfdhr.org/recruitment-details#verification) for considerations taken when reviewing applications.
Selection Procedure:
The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral interview.
Additional Information Regarding Employment with the City and County of San Francisco:
Information About the Hiring Process (https://careers.sf.gov/knowledge/process/)
Conviction History
Employee Benefits Overview (https://careers.sf.gov/benefits/)
Equal Employment Opportunity (https://www.sf.gov/what-equal-employment-opportunity-and-how-file-claim)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Veterans Preference (https://sfdhr.org/recruitment-details#veteranspreference)
Seniority Credit in Promotional Exams
Right to Work (https://sfdhr.org/recruitment-details#identification)
Copies of Application Documents
Diversity Statement (https://sfdhr.org/recruitment-details#diversitystatement)
Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.