Position Summary: Receive and review submittals, write and track RFI's and process change orders, prepare and maintain meeting agendas and minutes, maintain construction drawings, assist with change order pricing, provide marketing assistance as required, assist Project Manager and Superintendent with subcontract and schedule administration, layout and-or quality control, etc. Proficiency in Word, Excel, and Outlook. Proficiency in various web-based construction management software such as Prolog or Constructware. Required Tasks: Utilizes and maintains the company standard project administration software, Prolog, and Okland forms. Keeps up-to-date on construction drawings and as-builts. Keeps up-to-date on submittals, RFIs and responses, project changes & work progress, especially the items that could delay project or cause a loss, if installed incorrectly. Visits each project site prior to the commencement of construction, and video records all areas that might by impacted by the construction. Maintains the electronic project folders as requested by the project manager Provides the required up-to-date copies of drawings and specifications to subcontractors. Quality Assurance-Quality Control: Assists superintendent in verifying that all materials installed coincide with the approved submittals. Attends and participates in applicable meetings, such as the job “kick off” meeting, weekly project meeting, monthly project manager-superintendent meeting, owner-architect (OAC) meeting, monthly job review meeting, and management report meeting (upon request). Assists the project manager in creating a project directory of owner, architect, team, and subcontractors using the company's construction management software, Prolog, or other appropriate software program. Ensures that the project site and construction activities are being constantly documented in writing and especially in photos. Files hard or electronic inspection reports, test reports, etc. Follows the job closeout process by doing the following: start process Day 1 of project; finish final completion within 30 days of substantial; obtain final payment within 60 days of substantial; settle subcontractors financially within 30 days of substantial; and assist the project manager and superintendent to administer and track completion of punch lists promptly. As necessary, after 11 months of project completion; set up, manage, and complete the 1-yr warranty walk. Monitors and enforces, along with project team, Okland safety and OSHA safety standards to maintain a safe working environment for all employees, and site visitors. Processes Requests for Information (RFIs) and all other change documents. Receives and creates RFIs based on field issues or document discrepancies; reviews with the project team; and forwards to the design team. Distributes RFI responses to all appropriate subcontractors and-or suppliers and Okland employees, and tracks any cost impacts associated with RFI responses. Updates construction drawings with change documents and RFI responses, and maintains RFI log. Prints log for discussion at weekly owner meetings. Processes submittals: Creates submittals schedule and log based upon a thorough review of specification requirements. Reviews submittals for compliance with plans and specifications and other construction documents;marks, stamps, and transmits information to architect. Returns reviewed submittals and maintains log (tracking outstanding submittals, rejected submittals, etc.). Maintains well organized file (hard or electronic) of all submittals for reference throughout project Controls, monitors, and reviews with the superintendent the necessary long-lead procurement items and status. Submits operations & maintenance manuals and other pertinent close-out documents to architect and owner for project close-out. Processes change orders: Request