Bureau of Reclamation Secretary (OA) Executive Assistant in Salt Lake City, Utah
Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (OA) Executive Assistant. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Salt Lake City, Utah For living conditions in Salt Lake City, Utah, click here. Responsibilities The duties of the position include: -Exercises control over the Regional Director's calendar. Schedules commitments for appointments, travel, and other official contacts and establishes priorities and reschedules appointments as necessary. -Coordinates and prepares correspondence for signature by reviewing draft correspondence for format, grammar, spelling, basic content, etc., and by ensuring attachments and supporting documentation are included. -Performs general secretarial and administrative support activities including: time and attendance processing and coordination; providing telephone coverage, etc. -Reviews the Regional Director's in-box, telephone messages, or E-Mail for routine requests, inquiries, etc. and responds or coordinates response to routine requests or inquiries. -Performs ongoing administrative support projects particular to the Regional Director's assignments, including compiling reports; coordinating data calls and entering data into automated systems; etc. Requirements Conditions of Employment You must be a U.S. Citizen or U.S. National. You must be suitable for federal employment, determined by a background investigation. You must submit a resume and supporting documentation (see Required Documents). You must meet any minimum education and/or experience requirements (see Qualifications). **This position requires a qualified typist. You must be able to type 40 words per minute. Who May Apply: 30% or More Disabled VeteransBureau of Reclamation Employees (Competitive)Bureau of Reclamation Employees (Non-Competitive)Career Transition Assistance Plan (CTAP)Department of the Interior Employees (Competitive)Department of the Interior Employees (Non-Competitive)Federal Employees (Competitive Transfer)Federal Employees (Non-Competitive Transfer)Former Federal Employees (Competitive Reinstatement)Former Federal Employees (Non-Competitive Reinstatement)Individuals with Disabilities (Schedule A)Interagency Career Transition Assistance Plan (ICTAP)Land Management Workforce Flexibility Act (LMWFA)Military SpousesMiscellaneous Appointing AuthoritiesPeace Corps & AmeriCorps VISTA VolunteersPublic Lands Corps (PLC) Hiring AuthoritySpecial Hiring AuthoritiesVeterans Employment Opportunities Act (VEOA)Veterans Recruitment Authority (VRA) Qualifications Specialized Experience Requirements: In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or specialized experience requirement - this information must be clearly supported in the resume. Applicants must possess 1 year of specialized experience that shows his/her ability to perform progressively more complex, responsible, or difficult duties; and that shows his/her ability to learn the specific work of the position. Specialized Experience is experience that equipped the applicant with the particular competencies to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. To qualify at the GS-08 level, you must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing secretarial and administrative support to managers; prioritizing work and multi-tasking; establishing office procedures and recommending improvements as needed; answering and directing phone calls; scheduling appointments; coordinating meetings and/or conferences; maintaining calendars and schedules for staff; arranging employee travel; composing correspondence and preparing in final format using a variety of computer software applications; and performing timekeeping duties. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered. You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 05/30/2022. Education This position does not allow substituting education for experience. Additional Information You may be required to serve an initial probationary period. Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval. DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/ This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment. Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov Additional vacancies may be filled using this job announcement. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.