Job Information
University of Utah Coordinator, Administrative Program in Salt Lake City, Utah
Details
Open Date 05/22/2024
Requisition Number PRN38645B
Job Title Coordinator, Administrative Program
Working Title Coordinator, Administrative Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, business hours. In-person, hybrid, or remote work arrangements are available.
VP Area U of U Health - Academics
Department 01469 - Continuing Medical Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $40,000/annually
Close Date
Open Until Filled Yes
Job Summary
Plans and implements activities related to programs for the School of Medicine’s Office of Continuing Medical Education ( CME ), ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
You can learn more about Continuing Medical Education on our website here:https://medicine.utah.edu/cme/
Our generousUniversity staff benefits packageincludes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
Responsibilities
Oversees daily program operations and coordinates program activities to ensure that assigned activities are in compliance with standards set forth by the Accreditation Council for Continuing Medical Education ( ACCME ), American Board of Medical Specialties ( ABMS ) and other regulatory bodies that pertain to Continuing Medical Education ( CME ) and Maintenance of Certification/Continuous Certification ( MOC /CC). Coordinate the ABMS (American Board of Medical Specialties) Portfolio Program and Maintenance of Certification/Continuous Certification ( MOC /CC) activities. Coordinate CME for enduring materials. Stay current on changes that impact the specific program area of MOC /CC and enduring materials.
Develops and implements program goals and objectives. Reviews activities in program area including facilitating the collection of appropriate learner feedback, director/coordinator analysis, and on-going updates for recurring activities. Coordinate preparing and assisting activities to offer credit by working with activity coordinators and directors. Coordinate and complete files to include preparing the Education Plan using planning worksheet for new materials in coordination with directors and team, facilitating the financial relationship disclosure and mitigation process, statements to learners, approval information, tracking participant participation, maintaining and approving documentation throughout the activity, and completing post activity follow-up. Entering MOC /CC and CME data into CME Tracker database, extracting data from the CME Tracker database and entering it into the Accreditation Council for Continuing Medical Education ( ACCME ) PARS Reporting System, and maintaining MOC /CC and CME database documentation.
Monitors program quality and effectiveness and researches improvement methods. Follow process to ensure activities are independent and free from commercial promotion. Monitors the database to ensure accuracy of data, troubleshoot when issues arise, run reports, etc. Maintains records of each activity using shared files and ensuring all files are complete. Performs CME and MOC /CC activity analysis and assist in the CME program analysis and evaluation. Knows and follows the ACCME MOC /CC Program Guide, the ACCME Standards and Criteria and the ABMS Portfolio Program guidance.
Advises staff, students and others regarding program policies, goals and related technical issues. Serve as main point of contact with coordinators and colleagues for MOC /CC and CME questions. Monitor group email responding to questions, requests and inquiries appropriately. Has accountability for responding to continuing education requests, facilitating education that is free from commercial bias, coordinating implementation of continuing education activities, data management, and evaluating programs and activities. This includes liaising with planning partners throughout the University and our external constitutes.
Prepares reports, financial statements and records on program status and progress for management and outside agencies. Writes and edits program related publications and promotional or educational materials. Prepares and delivers protocols, publication, articles, abstracts with support as needed on specific program area.
Problem Solving
This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience working in a Continuing Medical Education or accredited continuing education department preferred.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.