Job Information
Rochester Institute of Technology Sr Staff Accountant/PAPS in Rochester, New York
8738BR
Position Title:
Sr Staff Accountant/PAPS
Organization:
Payroll & Accounts Payable Services
Job Responsibilities:
Onboard University payees and collaborate closely with Procurement Services on the onboarding of suppliers through a third party portal (PaymentWorks) ensuring information submitted is valid and successfully transmitted to enterprise resource planning (ERP) system. Ensure supplier and payee data submitted is accurate and complete to ensure tax reporting, such as 1099 and 1042, can be produced timely and accurately. Work with payees and suppliers and to resolve issues, as needed.
Track information for gifts, gift certificates and gift cards given to employees, students and non-employees for tax reporting purposes and update employee earnings and appropriate tax reporting and withholding for all non-employees. Serve as the first point of contact regarding gifts given for employees, students and departmental staff.
Reconcile the University’s travel prepaid airfare account to ensure transactions are expensed to the appropriate department/project timely. Research and resolve credit card assignments that are in suspense working with our designated travel agencies and departmental staff and process correcting journal entries, as needed.
Prepare University reporting for dormant accounts to the NYS Office of the State Comptroller in accordance with NYS Abandoned Property Law, including distributing letters for outstanding accounts payable checks, following up on returned mail, requesting replacement checks, and maintaining accurate records. Work closely with appropriate Controller’s Office staff to resolve outstanding issues to ensure that University’s general ledger account balances are correctly stated.
Record and collect accounts receivable (AR) balances for taxable tuition waivers and salary and supplier overpayments. Process invoices in the ERP AR module, contact employees and suppliers to collect outstanding balances, reconcile general ledger accounts, process journal entry corrections, and resolve issues as appropriate.
Reconcile a variety of balances sheet accounts monthly including garnishments, child support, tax levies, and other benefit deductions. Review documentation to ensure transactions are supported and correctly recorded and process journal entry corrections, as needed.
Perform various tasks to support Accounts Payable 1099 and 1042s preparation.
Complete special projects as assigned by management.
Participate in a minimum of 40 hours of training/professional development annually. Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
FLSA Category:
Exempt
Requisition Number:
8738BR
College/Division:
Finance & Administration
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Bachelors or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
117A
Required Qualifications:
Education/Experience:
BS in Accounting, Business Administration or related business discipline, with four to five years relevant experience, OR equivalent combination of education and applicable experience. Comprehensive knowledge of accounting principles and practices
Experience working with an enterprise-wide financial system and a high degree of expertise with MS Office products including Excel, Access and Word
Skills:
Demonstrated excellent customer service skills and ability to effectively communicate verbally and in writing, provide training; and build consensus
Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse staff, colleagues, departments University-wide and third party vendors.
Must possess exceptional interpersonal and diplomacy skills.
Must be able to multi-task and deliver quality results within the required timeline while maintaining detail-orientation.
Exercise professional judgement in the performance of all responsibilities, including the resolution of past due balances.
Preferred Qualifications:
Applicable experience in higher education, with a focus on accounts payables, strongly preferred
Department/College Description:
Finance & Administration
Controllers Office
Payroll and Accounts Payable Services
Shift:
A
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
Provide direct accounting and finance support to Accounts Payable Services. Responsible for onboarding university suppliers and payees, managing the accounts payable abandoned property process and performing various balance sheet accounts reconciliation. Deliver excellent service to students, faculty, staff and external customers.
Hourly/Salary Minimum:
41600
Hourly/Salary Maximum:
69700