Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
8707BR
Position Title:
Senior Staff Assistant
Organization:
Advancement Services and Administration
Job Responsibilities:
Major Responsibilities
High-level administrative support for major gift fundraisers. This includes, but is not limited to:
Supporting day-to-day office functions including drafting/processing correspondence, calendar scheduling (including continual awareness of the team’s schedules), reception phone coverage, and other office needs as requested.
Creating, proofing, editing, preparation, distribution and monitoring of fundraising materials, including documenting major donor proposals, grants, pledge reminders and acknowledgement documents.
Coordinating committee meetings/conference calls and calendar appointments with high-level donor prospects, RIT leadership (VPs, AVPs, Deans, etc.), and other key constituencies.
Assisting with and participating in donor and university wide events as assigned, handling support logistics including compiling meeting materials.
Arranging visits/luncheons/tours for on-campus or off-campus meetings; including organization of travel, accommodations, reservations, communication with detailed itinerary and logistics for prospects visiting campus.
Arranging travel, accommodations, logistics of prospect meetings and campus traveling partners.
Tracking and monitoring budget reconciliation for travel and procurement card with fiscal reports.
Data entry, inquiries, updating of proposals and bio information and reporting tasks with the confidential Advance database system.
Executes queries from Advance database system to develop and manipulate constituent lists, reports and presentations.
Perform other duties as assigned.
FLSA Category:
Non-exempt
Requisition Number:
8707BR
College/Division:
University Advancement
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
Education/Experience:
Associate's degree or 2 years equivalent experience
Skills
Excellent interpersonal and communication skills
Solid business writing and proof reading skills
Advanced level user of MS Office, including Word, Outlook, Excel and PowerPoint and comfort in learning new, university-supported technologies and software.
Ability to handle highly confidential information in a professional manner
Ability to listen, analyze, and problem solve.
Team player with the ability to be flexible.
Strong customer service, time management and organizational skills.
Ability to work independently, take initiative and to manage multiple projects and deadlines
Strong analytical and technical aptitude with attention to detail
Preferred Qualifications:
Familiarity with databases
Work experience in higher education or fundraising
High energy, positive attitude and commitment to working in a fast-paced team environment
Ability to work independently in completing multiple tasks and deadlines requested by a diverse group of persons with emphasis on a high level of quality customer service and team work
Department/College Description:
At Rochester Institute of Technology, our mission is to shape the future and improve the world through creativity and innovation. As an engaged, intellectually curious, diverse and socially conscious community, we leverage the power of technology, the arts, and design for the greater good. In the Division of University Advancement at RIT, we are dedicated to advancing this mission by fostering deep and meaningful connections with alumni, parents, friends, and organizations with the goal of increasing the resources available to the university through greater volunteer engagement and increased philanthropic support. As Advancement professionals, we seek support from a variety of investors to ensure a life-transforming RIT education is accessible to the talented students who seek to join us.
RIT’s Division of University Advancement (UADV) is committed to diversity, equity and inclusion. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with each other, our constituents and our broader communities. We are dedicated to developing and implementing best practices to promote even greater diversity through our employee retention and hiring, accessibility, marketing materials, constituent engagement and in pursuit of our philanthropic goals.
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
The Senior Staff Assistant assists with and supports the efforts of the major gift fundraisers within the department of University Development and Engagement, working as part of the team to fulfill the goals of the department, division and institute.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25