Job Information
Eaton Corporation Executive Assistant to MD in Pune, India
What you’ll do:
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Provide administrative support by preparing and handling correspondence, reports, and presentations.
• Manage executives’ calendars and set up meetings, appointments, and events & take minutes during meetings
• Make travel and accommodation arrangements (domestic + international travels) for the executive, business guests and other leadership stakeholders.
• Support Global Senior leadership with their itinerary during their visit to country
• Claim Management for the executive; Rack daily expenses and update in company tool.
• Collaborate with offices of other internal stakeholders including other executive assistants and team members to ensure smooth operations.
• Organize and coordinate meetings, conferences, and other events, including logistics and materials preparation.
• Work closely with Human resources team to organize events , trainings, and oversee the performance of other administrative staff
• Format information for internal and external communication – memos, emails, presentations, reports
• Maintain an organized filing system, both digital and physical, to ensure efficient document retrieval.
• Act as an office manager by keeping up with office supply inventory
• Screen and direct phone calls and distribute correspondence
• Handle confidential information with discretion and professionalism.
• Open to additional responsibilities which will provided to giving learning opportunity to the successful candidate.
Qualifications:
• Bachelors Degree in Business Administration and equivalent
Skills:
• Excellent written and verbal communication skills
• Proven experience as an executive assistant or similar role
• Strong executional skills and time-management skills.
• Strong interpersonal abilities.
• Proficiency in MS Office suite, calendar management tools and other computer tools required to efficiently deliver the responsibilities.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• High level of integrity and ability to handle confidential information.
• Flexibility and adaptability to changing priorities.
• Previous experience in a corporate or mobility industry setting is advantageous.