Job Information
EMCOR Group Project Coordinator in Portland, Oregon
Description
About Us:
Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state. As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively - under one roof - helps lower costs, increases accuracy, and improves project communications.
For more information, please visit www.dyna-oregon.com
Job Title: Project Coordinator
Job Summary:
The Project Coordinator (PC) will assist and support project managers and electricians on site. Track job cost, process/enter billing, and provide support for various department. Produce submittals, O&M manuals or other job close out documentation for projects.
Duties and responsibilities:
Billings
Time/material (receive work tickets from HPC, & PM’s, Accubid entry, create invoice)
Process all department billings (lien releases, review contract terms, schedule of values, create invoices, provide certified payroll reports, send to customers, enter invoices into SB)
A/R collections (when past due or beyond contractual terms)
Issuing/tracking work orders
Job set-up in Starbuilder for billing purposes (assign work order number in SB & department internal tracking, assign new customer number as needed)
Generate journal entries for cost transfers
Open/close status (coordinate with electrician on job completion, archive completed jobs)
External/internal customer service responsibilities
Answer phone calls and email inquiries from external customers (billing questions from existing or potential customers)
Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)
Maintain detail project records
O.’s (Distribute, file, close; issue as needed)
Contract modifications (track contract modifications for the life of each project)
Invoices (file within appropriate job folder)
Cost reports
Monthly (distribute to Division Manager/PM as required via Empire)
Periodic (distribute to Division Manager/PM as required via Empire as needed)
Manage testing equipment
Maintain/track equipment (assign, act as tech support, ensure factory recommended maintenance/records are completed, make recommendations on new equipment, parts inventory)
Test reports (download/receive results, file, distribute, archive, provide for warranties)
Process department timecards
Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
Coding (job number, phase/cost codes)
Manage approval process (written sign-off from PM’s)
Deliver to Payroll
Other duties
General Admin support as needed (printing, scanning, copying, etc.)
Expense Reports
Check requests (permit process and other miscellaneous check request)
Generate labels (print cable/ patch panel/ faceplate/ fiber, distribute to field techs)
Submittals/O&M’s (provide manufacturer data based on BOM provided by PM)
Office phones (manage phone system/desk phone assignment, maintain phone list, assign direct numbers, replace equipment as needed)
Cell phones (order equipment, manage/distribute inventory/accessories, recycle used equipment)
Backup to OC & PCHD
Maintain technical certifications (track field tech training for certification & VAR requirements, assign training)
Manufacturer rebates (gather point of sale reports from distributors, upload to manufacturer websites, track results)
Qualifications:
HS Diploma/GED required, some college preferred.
3-5 years’ experience in billing or Project Management support.
General knowledge of accounting and billing practices.
Ability to multitask in a fast-paced work environment.
Knowledge of MS office – especially Excel.
Familiarity with Accubid. Starbuilder and Fluke a plus.
Experience creating spreadsheets for job tracking/costing.
Ability to work effectively independently or in a team environment.
Excellent/proven customer service skills.
Effective written and verbal communication skills.
Ability to provide support to Department and Project Managers in all areas needed on a daily basis.
Working Conditions:
Office-based. Typical business hours Monday – Friday, but when deadlines approach they may be required to work some overtime.
Physical requirements:
The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.
The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Direct reports:
None
Benefits:
Health & Welfare (medical, dental & vision)
401(k)
401(k) match
Paid time off
Paid holidays
Flexible spending accounts
Life insurance
Disability insurance
Employee assistance program
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
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