Job Information
City of Portland Facilities Maintenance Specialist - Multiple Vacancies - Open Continuous in Portland, Oregon
Facilities Maintenance Specialist - Multiple Vacancies - Open Continuous
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Facilities Maintenance Specialist - Multiple Vacancies - Open Continuous
Salary
$33.21 - $36.95 Hourly
Location
Multiple Locations, OR
Job Type
Regular
Job Number
2024-00369
Bureau
OMF-Office of the Chief Administrative Officer
Opening Date
03/25/2024
Closing Date
6/17/2024 11:59 PM Pacific
Description
Benefits
Questions
The Position
. The Office of Management and Finance is hiring three (3), regular Facilities Maintenance Specialists for Facility Services and one (1), limited-duration Facility Maintenance Specialist for Community Safety.
Job Appointment: Three positions are regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. All positions are full-time.
Work Schedule: Monday – Friday, 7:30 am - 4 pm with occasional on-call work and opportunities for overtime.
Work Location: Facilities positions reports on-site daily at 3315 NW Yeon. Community Safety will report to 1120 Southwest 5th Avenue. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) . Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary - Facilities
The Facilities Maintenance Specialist performs preventative maintenance and repair of heating, cooling, ventilation systems, household appliances, and other building equipment such as lights, plumbing, and office furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor building maintenance tasks requiring a variety of mechanical skills.
Position Summary - Community Safety
We are seeking a skilled and reliable Shelter Facilities Maintenance Specialist to join our team. This position will support operations of the City’s portfolio of homeless shelter services, including but not limited to the existing Safe Rest Villages and the Temporary Alternative Shelter Sites. Shelter sites include fenced villages of sleeping pods and/or RV parking supported by containerized hygiene, kitchen, laundry, and office or meeting facilities and covered gathering/activity spaces. Our Shelter Facilities Maintenance Specialist should exhibit trauma sensitivity and compassion to support the Shelter Operations Team in ensuring that all shelter facilities and sites are maintained to meet the needs of participants, site operators, service providers, and other relevant stakeholders.
The ideal candidate will have a strong background in general maintenance, repair work, basic construction tasks, and asset management and tracking. As a Facilities Maintenance Specialist, you will be responsible for completing a variety of tasks ranging from fixing leaky faucets to repairing drywall, ensuring that our shelter facilities are in excellent condition. This includes monitoring and tracking City Assets and property, preventative maintenance, and the repair of sleeping units, heating, cooling, ventilation systems, household appliances, and other shelter site equipment such as lights, fences, gates, plumbing, and furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor maintenance tasks on buildings, and containerized hygiene, office, and kitchen units at City-supported shelters.
As a Facilities Maintenance Specialist for Facilities, you will:
Perform preventive maintenance to plumbing and mechanical systems and related system components; test systems’ competency and devices and evaluate performance; participate in developing preventative maintenance plans.
Operate, maintain, and repair mechanical systems; troubleshoot total building and/or facility mechanical systems to identify and correct problems; adjust system performance as needed to account for changes in seasons, space utilization, occupancy, and other facility needs.
Repair and replace plumbing and mechanical systems and components, including sensors and related hardware and software.
Maintain induction and air handling units; clean and inspect all equipment; maintain and service refrigeration units.
Identify repair and maintenance projects requiring the assistance of contractors or vendors; describe work to be performed, solicit cost estimates, evaluate the selected contractor’s or vendor’s work, and recommend final payment.
Repair and maintain facilities structures; perform minor repairs to building door hardware, fire, life, and safety protection equipment/systems, sprinkler systems, and irrigation lines; maintain indoor/outdoor facilities, fans, lights, and related.
Maintain and monitor building supplies, materials, and equipment.
Provide technical assistance and make recommendations.
Perform administrative tasks such as maintaining records, attending meetings, timekeeping, and training.
As a Facilities Maintenance Specialist for Community Safety, you will:
Perform general maintenance tasks such as painting, carpentry, and plumbing repairs.
Track and monitor the quantity, condition, and location of City shelter assets including housing pods, shower and restroom buildings, auxiliary structures, and other related facility items.
Repair and maintain electrical systems, including light fixtures and outlets.
Conduct routine inspections of premises and equipment to identify and resolve issues promptly.
Install and assemble furniture, fixtures, and equipment as needed.
Handle basic landscaping duties, including lawn care and snow removal when seasonally appropriate.
Respond promptly to maintenance requests at the direction of City Shelter operations staff.
Maintain accurate records of maintenance and repair work performed.
About the Bureau:
OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.
Virtual Zoom Meet & Greet Opportunity
Come meet the hiring manager and the senior recruiter! We'll be talking about this position's duties and responsibilities, day-to-day, review the announcement and how to apply, and answer questions you may have about the position.
Click here (https://us06web.zoom.us/rec/share/dXE2Rtk9-M9xpCE3t_20ZGhup9OxHIEz5zoiEtyB72Tn8NcH3CvpTDevPFAdpg4i.Mw4WONiTM3by_lxq) to view the recording.
Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
Knowledge of the methods, practices, and tools used in general facility maintenance including, plumbing, mechanical, and related hardware and software equipment.
Knowledge of best safety practices including facility maintenance hazards, safety precautions, and applicable OSHA standards.
Ability to work effectively with co-workers in a diverse workforce and respond appropriately to questions/concerns from other employees and the public.
Knowledge of maintenance, repair, and replacement of building systems including the operation of chillers, fan systems, and pumps.
Applicants must also possess:
A current/valid state driver's license. Applicants must meet City "good driver" requirements.
Pass pre-employment criminal and background check.
Although not required, you may have one or more of the following:
Certificate of HVAC Completion from a 2-year Trade School or Apprenticeship
ORACCA Brazing Certification or equivalent
State of Oregon Backflow Tester/Cross Connection Inspector
State of Oregon’s Class 3 Boiler License
The Recruitment Process
STEP 1: Apply online between March 25, 2024 and June 17, 2024
Required Application Materials:
Resume
Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply (https://www.portland.gov/bhr/events) Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of April 15, 2024 (monthly thereafter)
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of April 22, 2024 (monthly thereafter)
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): To Be Determined
The hiring bureau will review and select candidates to interview.
Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: To Be Determined
Step 6: Start Date: To Be Determined
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change
Additional Information
Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity
A Career with the City of Portland offers many Employee Benefits
We offer a comprehensive benefits package, including but not limited to
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Short- and Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
AND SO MANY MORE!
Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.
Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.
Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all the information listed above?
Yes
No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.
04
Do you have knowledge of the methods, practices, and tools used in general facility maintenance including, plumbing, mechanical and related hardware and software equipment?
Yes
No
05
Do you have knowledge of best safety practices including facility maintenance hazards and safety precautions, and applicable OSHA standards?
Yes
No
06
Do you have the ability to work effectively with co-workers in a diverse workforce and respond appropriately to question/concerns from other employees and the public?
Yes
No
07
Do you have knowledge of maintenance, repair, and replacement of building systems including the operation of chillers, fan systems, and pumps?
Yes
No
08
Please note the following question will not be considered during minimum qualification review. The information provided will be reviewed after the eligible list is created.
Although not required, please provide information for any of the following preferred qualifications:
• Certificate of HVAC Completion from a 2-year Trade School or Apprenticeship • ORACCA Brazing Certification or equivalent • State of Oregon Backflow Tester/Cross Connection Inspector • State of Oregon's Class 3 Boiler License • Any additional skills, experience or information you would like to share.
(Enter N/A if you do not have relevant experience)
Required Question
Agency
City of Portland
Address
1120 SW 5th Ave, Room 987 Portland, Oregon, 97204
Website
http://www.portlandoregon.gov/jobs
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