Job Information
State of Maine, Bureau of Human Resources Office Associate I in Portland, Maine
Office Associate I
Portland , Maine , United States | Administrative & Office Support | Full-time
Apply by: July 16, 2024
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OFFICE ASSOCIATE I
Opening Date:June 25, 2024Closing Date:July 16, 2024
Location:PortlandPosition #:08310-1543
Position Type:Permanent Full TimeClass Code:6540
Grade/Salary: Grade 11 - $16.54 - $21.96/hr*
*This is the earning potential over the course of eight steps. New hires will generally start at Step 1. Annual step increases are based on performance reviews and financial authorization.
There will be a 3% across the board general salary increase effective June 30th, 2024.
The Department of Environmental Protection, Division of Resource Administration announces an Office Associate I vacancy in Portland.
BRIEF JOB DESCRIPTION: The position is an integral part of the Department’s Environmental team that provides reception duties in the Southern Maine Regional Office. The primary focus of the Office Associate I position is to provide primary clerical and administrative support to all staff, including greeting customers at front window, answering telephone lines, receiving and routing payments for license applications, maintaining office supplies and equipment, processing incoming and outgoing mail, and assisting the OA II and other staff on special projects or tasks. The Office Associate I position needs to be motivated, dedicated, flexible, detail-oriented and have the ability to work under time-sensitive deadlines while being a team player.
For more information, please contact Melanie Loyzim at melanie.loyzim@maine.gov .
MINIMUM QUALIFICATIONS: In order to qualify, you must have training, education or experience in office and administrative support work that demonstrates: 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks; and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.
Preference will be given to candidates with skills and/or experience in:
Using all Microsoft Office products and other databases
Acting as a team player, supporting staff members in a variety of ways
Working in a fast-paced environment with other agencies and stakeholders
Deploying excellent customer service skills
Being familiar with the US Postal Service system and mailings
HOW TO APPLY: Interested applicants need to apply online by selecting the "APPLY" button below along with uploading a cover letter, current resume. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If can't apply online and you require a paper application, please download and print one herehttps://www.maine.gov/bhr/state-jobs/application-process. Paper applications for this posting should be submitted along with cover letter and resume before the closing dateto Natural Resources Service Center, c/o Kristin McCamish, 32 Blossom Lane, Marquardt Building, Augusta, ME 04333-0155. or faxed to 207-287-2216. Be sure title of the job you are applying for is included.
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave.Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage– The State of Maine pays 85%-100%of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan– The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn aboutadditional wellness benefits for State employees from the Office of Employee Health and Wellness.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.