Job Information
Spectrum Healthcare Partners HIM Specialist - Part Time in Portland, Maine
Company Overview
Spectrum Healthcare Partners is Maine’s largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, orthopedics, pain management, pathology, radiation oncology, radiology, and vascular & interventional services. Spectrum provides services at many of Maine’s hospitals throughout the state and in eastern New Hampshire.
POSITION SUMMARY
Responsible for maintaining, ensuring accuracy, and processing Release of Information requests, while adhering to the policies and procedures to ensure safety of patient health information.
Hours: 32 hrs per week, 4 days - 8:00am - 4:30pm. This is a fully benefit eligible position.
ESSENTIAL FUNCTIONS
Reviews patient records for completeness and accuracy prior to releasing information in response to an internal or external request
Protects the confidentiality of patients and records at all times complying with HIPPA policies and procedures
Prepares and scans documents; disseminates to charts
Reviews patient records for completeness and accuracy prior to releasing information in response to an internal or external request
Releases information from the electronic medical record in response to properly authorized requests
Responds quickly and positively to customers while exhibiting a professional manner
Reports documentation and scanning errors
Manages electronic fax folders
Manages outgoing referrals
Responds quickly and positively to customers while exhibiting a professional manner
Manages incoming departmental phone calls and mail
Assists walk-in patients with record requests
PRIMARY RESPONSITBILIES
Communicates effectively with patients, families, providers, staff and others
Attends meetings as assigned, and participates in educational activities to keep skills up to date
Ensures health information practices meet legal and ethical standards
Works on special projects as requested
Supports the Company’s Mission, Vision, Values
Demonstrates professionalism at all times
Displays cooperative behavior and interacts positively and effectively with others to promote a team environment
Performs other duties necessary to maintain the overall efficiency and continuity of the department/practice
Is proactive in identifying, reporting and participating in the resolution of any potential or safety issues
QUALIFICATIONS
High school graduate or GED
2 year’s related experience in a medical office or hospital setting
Broad knowledge in medical records administration and medical terminology
Knowledge of HIPAA and State regulations related to release of information
Excellent customer service skills
Ability to make well-reasoned decisions, both independently and as part of a team
Ability to follow-through to meet patient, physician, and/or practice needs
Ability to use discretion in handling confidential information
Ability to work collaboratively and effectively with individuals at all levels of the organization
Effective written and verbal communication skills
Detail oriented with the ability to prioritize
Proficient computer skills
Excellent time management and organizational skills
PHYSICAL DEMANDS / WORK ENVIRONMENT
Operation of various office equipment; fax machine, telephone & voice mail system, stationary/lap top computer, scanner, e-mail system, cell phone, pager, and copier
Light lifting of paperwork, folders or other general record keeping materials
Lifting of mail bins and boxes up to 50 lbs.
Light travel to various sites of service
May be required to sit or stand for extended periods of time
Occasional reaching, bending
Benefits and Perks
Health Insurance (80% company-paid)
HSA Company Match ($1625 Individual / $3000 Family)
Dental & Vision Insurance Plans
401(k) Match and Profit-Sharing Plan
Life and Accidental Death and Dismemberment Insurance
Long-term Disability Insurance
Short-term Disability Insurance
Generous paid time off
Voluntary, Employee-Paid Benefits
Medical Reimbursement Plan
Dependent Care Plan
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