Job Information
City of Port Clinton Administrative Clerk in Port Clinton, Ohio
Company: City of Port Clinton Dept.: Tax & Water Position Title: Administrative Clerk Employment Status: Full-time Reports to: Water Office Manager/Tax Commissioner Salary Range: $21.98 - $24.95 Pay: Non-exempt Civil Service Status: Classified GENERAL DESCRIPTION: QUALIFICATIONS: An example of acceptable qualifications: Completion of secondary education or equivalent (e.g., GED); supplemented by experience or coursework in bookkeeping; office practices and procedures, and/or data entry, or one (1) year in a clerical or secretarial position, or any equivalent combination of education, training, and experience; some college and tax experience preferred; computer skills are necessary including but not limited to data entry, accounting and/or tax software or the ability to learn new software programs and the ability to adapt to changing processes and protocols. Customer services skills with high importance in the ability to be discreet and follow rules of confidentiality within the water and tax department and in the public. LICENSURE OR CERTIFICATION REQUIREMENTS: Must possess and maintain a valid Ohio driver's license, and must maintain insurability under the City's vehicle insurance policy. EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive: Computer and standard modern office equipment, including but not limited to: printer, calculator, typewriter, multiline telephones, copy machine, fax machine, postage machine, cash register, forms separator, folding machine, and shredder; motor vehicles. INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS: Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); has contact with potentially violent or emotionally distraught persons or vicious animals or life threatening situations; works in conditions requiring long periods of sitting and computer work that may cause problems and/or irritate back, neck, and wrists; occasionally lifts objects 25 pounds or less; occasionally carries objects 25 pounds or less; occasionally pushes objects 25 pounds or less; occasionally pulls objects 25 pounds or less. Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered light work. In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend. ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101: (1) Greets persons entering City Hall and responds to inquiries from residents and general public; receives and screens incoming telephone calls, answers questions regarding water/tax matters, forwards calls to appropriate party; accepts money in person to assist with the collection of water bills, taxes and various municipal billings fees ; counts money and makes change; prepares deposit slips; balances cash drawer; processes payments (e.g., posts payments to accounts via computer, balances receipts and cash drawer, prepares receipts, prepares and makes deposits to bank, etc.) through the mail, credit card, night drop boxes, etc.; processes water/tax ACH payments; Communicates and coordinates with tax officials regarding client's tax issues. Adheres to the established practice of client confidentiality. (2) Operates computer to enter and update journals, verifies routine information, and completes posting reports regarding taxes for municipal recording; prepares monthly reports to update penalty and interest on individual taxpayer accounts; updates lists of delinquent taxpayers (e.g., individual, business, property, etc.); organi