Job Information
Adams Electric Company Construction Administrative Assistant in Pinehurst, North Carolina
General Position Summary
The Construction Administrative Assistant is responsible for providing full-time administrative support to the Division and/or specific Project Manager/Project Executive, as assigned. This position will provide general assistance to all levels of staff within Adams Electric Company.
Responsibilities:
• Oversee/process day-to-day administrative items: new hire onboarding, new hire documentation, interview schedules, general new hire orientation as well as mailings, overnight mail, expense reports, submittals, maintenance of office supplies, etc.
• Performs filing, data input and other clerical support to all personnel and project managers, as directed.
• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
• Coordinate and initiate meetings, new hire interview schedules, and job site arrangements for the Department.
• Compose and/or edit/distribute letters, memos, reports and other departmental or job site correspondence on time.
• Maintains electronic filing of field personnel records to our secure server as required.
• Manage office supply inventory
• Record and report time for field employees
• Manage RFI, Submittal, Change Order, Constraint, Punch List electronic log.
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and act as liaison between supervisor and others (i.e., departments within Adams Electric, external contacts, vendors, clients, etc.)
Qualifications:
Minimum 2 years’ construction office administrative work experience
Required Skills:
Computer, filing, and excel knowledge required
Attention to detail is a must; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Blubeam preferred
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Positive “can do” attitude a must
Work Environment/Job Conditions:
General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
Noise level is usually low to medium
Occasional lifting of up to 35 lbs.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Please apply through our website: http://www.adams-electric.com/apply-for-a-career
Adams Electric Company an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.