Job Information
Arizona Grand Resort Account payable clerk in Phoenix, Arizona
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6426522
The Accounts Payable Clerk is responsible for ensuring that vendor invoices received in Accounts Payable are legitimate obligations of the Resort and are paid in a timely manner Essential Functions : Verify invoices by reviewing for correct vendor address, general ledger code, dollar amount, purchase order, and authorized approval. Input invoices into accounting system. Set up and update vendor files in computer. Run checks. Assemble checks with supporting documentation. Have all checks signed by appropriate individuals. Disburse checks to appropriate vendor or department. File check copy with backup invoices. Create check registers. Maintain monthly books for Check Registers, Voids and Monthly Reconciliation. Coordinate with Business Center that adequate funds are on the postage meter. Open and distribute accounts payable mail. Research and review vendor statements for any past due balances and open credits. Request copies of all unpaid invoices and send to appropriate outlet / department for approval. Maintain Pending File. Research and resolve vendor challenges. Audit petty cash reimbursement requests received from outlets and resort prior to check run. Prepare journal entries for accrual process at month end. Reconcile Open Payables report to Trade Accounts. Reconciliation of Payable General Ledger account. Update 1099 information and process 1099s at year end. Any other tasks as assigned by the Director of Finance, Controller, Assistant Controller and / or the General Manager. In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the allotment of time performing each function to be solely determined by the supervisor based upon the particular requirements of the resort : Assist with storage as needed. Assist General Ledger function by preparing journal entries.